Vendor: Sonnenberg Asphalt Co., Belleville, ILNumber of unsuccessful, responsive bidders:
Amount: An estimated $353,043
Terms: One-time transaction
The low bidder did not return paperwork required in the bid documents.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Wednesday, February 3, 2010
Sealed bids will be accepted at the address below until 2:00 PM, Thursday February 18, 2010:
Campus Box 1012
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to apply two coats of mineral-colloid-stabilized emulsified coal tar pitch sealer to all parking lots on the Edwardsville, East St. Louis Higher Education, and School of Dental Medicine in Alton campuses with the exception of Lot F, P, EH, 12, 4A, and ERTC. The areas to be sealed are shown in red on Exhibits 1, 2, 3, 4 for a total of approximately 375,000 square yards to be sealed.
A deposit of $100 for one CD is required. Suppliers and sub-contractors may receive one CD for a non-refundable cost of $50. It is preferred that the deposit be in the form of a check drawn payable to Southern Illinois University, Board of Trustees; however, cash will be accepted. No personal checks, credit or debit cards will be accepted. The deposit for the CD will be refunded to bidders submitting bids directly to SIUE upon return of the CD in good condition if not later than thirty (30) days following the bid opening. Fifty percent of the deposit will be refunded to non-bidders who return the contract documents within the specified period.
For the convenience of bidders, complete sets of documents will be on file at the Office of Southern Illinois Builders Association, 1468 Green Mount Road, OâFallon, Illinois and F.W. Dodge Scan, Division of McGraw Hill, 6330 Knox Industrial Drive, St. Louis, MO.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2010 through December 31, 2010, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
A mandatory pre-bid conference for all those interested in bidding the project will be held on February 8, 2010 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and Oates Associates will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert, firstname.lastname@example.org, by February 11, 2010, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be sent to all plan holders and plan houses. Questions should not be addressed to any other SIUE or an Oates Associates representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.
For additional information, contact:
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Illinois Department of Human Rights
(IDHR) eligibility number is required on all proposals.
This procurement will be contingent on Board of Trustees approval.
Solicitation documents may be obtained by contacting the Purchasing Office.