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Public Higher Education Bulletin

 
Southern Illinois University Edwardsville
Bid #8823
Invitation for Bid: Reconstruction of Residence Drive
Award InfoPublished Monday April 25, 2011
Awarded to:
Vendor: Rooters American Maintenance, Beckemeyer, IL
Amount: An estimated $92,740
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 6
Comments:
No minority goals were established for this project. Gleeson Asphalt = $103,100; Rickey Brothers = $114,300; CSR Construction = $139,418; L. Keeley Construction = $149,800; Keller Construction = No Bid; Byrne & Jones Construction withdrew their bid due to missing a substantial part of the project.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Monday, April 4, 2011
Sealed bids will be accepted at the address below until 2:00 PM, Thursday April 21, 2011:

Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012

The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to reconstruct Residence Drive from approximately 350-ft. east of Prairie Drive to its eastern terminus – including the cul-de-sac/parking area at the main entrance to Woodland Hall. The work consists of removals, replacement of the aggregate base, hot-mix asphalt base and surface courses, some concrete pavement, paint pavement markings, and all incidental and collateral work necessary to complete the work according to the plans, specifications, and special provisions. All testing services will be provided by Oates Associates.
A deposit of $100 for one CD and one set of contract documents is required. Suppliers and sub-contractors may receive one set of documents for a non-refundable cost of $50. It is preferred that the deposit be in the form of a check drawn payable to Southern Illinois University, Board of Trustees; however, cash will be accepted. No personal checks, credit or debit cards will be accepted. The deposit for the CD and one set of documents will be refunded to bidders submitting bids directly to SIUE upon return of the CD and the contract documents in good condition if not later than thirty days following the bid opening. Fifty percent of the deposit will be refunded to non-bidders who return the contract documents within the specified period.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2011 through December 31, 2011, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
A mandatory pre-bid conference for all those interested in bidding the project will be held on April 13, 2011 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and Oates Associates will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:40 a.m. and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert, malbert@siue.edu, by April 18, 2011, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be sent to all plan holders and plan houses. Questions should not be addressed to any other SIUE or an Oates Associates representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
E-Mail: malbert@siue.edu
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals. This procurement will be contingent on Board of Trustees approval. Solicitation documents may be obtained by contacting the Purchasing Office.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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