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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8867
Invitation for Construction Bid: Evergreen Hall Energy Corrective Action
This solicitation will not be awarded
Published Tuesday January 24, 2012
Due to the bids received exceeding the budget, the bid will not be awarded.
This notice has been modified
Published Tuesday January 17, 2012
Answers to remaining questions submitted are included in addendum #3. No further questions will be accepted and the bid opening date has not been changed.
This notice has been modified
Published Wednesday January 11, 2012
Remaining questions submitted, to date, addressed in addendum #2.
This notice has been modified
Published Wednesday January 11, 2012
Addendum #1 references a voluntary site visit scheduled for Friday, January 13, 2012, 10:00 a.m. - 11:00 CST.
First published Tuesday, January 3, 2012
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to energy retrofit and corrective action to the mechanical systems within Evergreen Hall. Condenser water will be lowered in the mechanical room. Duct work will be rerouted with a new Relief air louver to be installed. A relief air louver is to be removed and a new window installed in its place. A small section of dual temperature piping is to be reworked to remove a check valve. Several VFD’s are to be installed on pumps and the cooling tower, CO2 sensors will be installed in the pavilion and tied into the BAS. The existing condensate tank is to be disconnected and piping reworked. Two new side stream separators are to be installed one on the dual temp loop and one on the condenser water piping. The BAS will be reprogrammed to incorporate a new sequence of operations for all building systems. Bids will be taken directly from Heating, Electrical and Ventilation contractors, with the Heating contractor having the responsibility of coordinating the work.
Sealed bids will be accepted at the address below until 2:00 PM, Friday, January 20, 2012:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
All resulting contracts issued against this bid will have required terms to provide full compliance with Illinois Public Act 96-0795, . These terms will apply to the awarded contractor and their subcontractors and include but are not limited to disclosure of financial interests, annual certifications and filing of subcontracts.
For the convenience of bidders, complete sets of documents will be on file at the Office of Southern Illinois Builders Association, 1468 Green Mount Road, O’Fallon, Illinois and F.W. Dodge Scan, Division of McGraw Hill, 6330 Knox Industrial Drive, St. Louis, MO.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2011 through December 31, 2011, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
A mandatory pre-bid conference for all those interested in bidding the project will be held on January 10, 2012 at 1:30 p.m. in the Supporting Services Building. Representatives of the University and William Tao Associates will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 1:40 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert,, by January 13, 2012, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Bulletin website referenced above. Questions should not be addressed to any other SIUE or a William Tao Associate representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
All responses must include:
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8867.pdf (4 MB)
  • 8867Addn1.pdf (62 KB)
  • 8867Addn2.pdf (145 KB)
  • 8867Addn3.pdf (376 KB)