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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8872
Invitation for Construction Bid: Furnish & Install 30 KW Photovoltaic System
Change Order
Published Wednesday September 26, 2012
Contractor: J.F. Electric
Change Order Amount: $53,811

Increase order as follows: Provide MC6X15.3 galvanized steel C channel and 1/4" full depth stiffeners at each post = $50,433; Provide 4' x 8' x 1/2" extruded polystyrene foam insulation for roof protection = $3,378.
The State Purchasing Officer for this procurement is now Steve Todt.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award InfoPublished Tuesday March 6, 2012
Awarded to:
Contractor: J.F. Electric, Edwarsdville, IL
Amount: An estimated $144,958
Division of Work: Electrical (unsuccessful, responsive bidders: 4)
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 3
No Minority Goals were established for this project. J.F. Electric = $144,958.00; Pyramid Electric = $161,910.00; Guarantee Electrical Const = $169,490.00; Wissehr Electric = $234,900.00; There was one non-responsive bidder.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday March 1, 2012
Addendum #3
This notice has been modified
Published Tuesday February 28, 2012
Addendum #2
This notice has been modified
Published Tuesday February 28, 2012
Addendum #1
This notice has been modified
Published Thursday February 9, 2012
The bid opening should read March 2, 2012 at 2:00 p.m.
First published Tuesday, February 7, 2012
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to provide 30 KW Photovoltaic System on new Science Building located on the Edwardsville campus of Southern Illinois University Edwardsville. Project includes photocells, disconnects, inverters, wire/conduit, combiner boxes and fan coil unit to cool electrical room. Project will also modify Johnson Control Building Automation System to record and display photovoltaic system information.
Sealed bids will be accepted at the address below until 2:00 PM, Friday, March 2, 2012:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
All resulting contracts issued against this bid will have required terms to provide full compliance with Illinois Public Act 96-0795, . These terms will apply to the awarded contractor and their subcontractors and include but are not limited to disclosure of financial interests, annual certifications and filing of subcontracts.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2012 through December 31, 2012, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
A mandatory pre-bid conference for all those interested in bidding the project will be held on February 16, 2012 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and BRiC Partnership will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert,, by February 24, 2012, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be sent to all plan holders and plan houses. Questions should not be addressed to any other SIUE or a BRiC Partnership representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project.The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
All responses must include:
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8872.pdf (4 MB)
  • 8872Addn1.pdf (14 KB)
  • 8872Addn2.pdf (14 KB)
  • 8872Addn3.pdf (11 KB)