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Public Higher Education Bulletin

 
Southern Illinois University Edwardsville
Bid #8886
Invitation for Bid: Parking Lot Sealing
Change Order
Published Tuesday August 21, 2012
Vendor: Sonnenberg Asphalt Inc.
Change Order Amount: -$7,713.80

Decrease order as follows: Unit cost balancing: 26,790 lbs. of crack fill were used; 10 days at 2,000 lbs./day were in the contract resulting in a 3.395 day @ $3,560/day increase ($12,086.20) Zero days of crack routing were used; ten days @ $1,980/day were included resulting in a deduct of (-$19,700).
The State Purchasing Officer for this procurement is now Steve Todt.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award InfoPublished Thursday May 10, 2012
Awarded to:
Vendor: Sonnenberg Asphalt Inc., Belleville, IL
Amount: An estimated $373,467
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 2
Comments:
No minority goals established
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday April 30, 2012
Addendum #1 addresses questions submitted and unit price #2. No further questions will be accepted on this project.
First published Tuesday, April 17, 2012
Sealed bids will be accepted at the address below until 2:00 PM, Wednesday May 2, 2012:

Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012

The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to seal parking lots on the Edwardsville Campus, Alton Campus, and on the East St. Louis Campus with two coats coal tar emulsion sealer. The areas to be sealed are shown in red on Exhibits 1, 2, 3, and 4. The total area to be sealed is approximately 366,000 square yards.
All resulting contracts issued against this bid will have required terms to provide full compliance with Illinois Public Act 96-0795, http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=096-0795 . These terms will apply to the awarded contractor and their subcontractors and include but are not limited to disclosure of financial interests, annual certifications and filing of subcontracts.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2012 through December 31, 2012, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
A mandatory pre-bid conference for all those interested in bidding the project will be held on April 23, 2012 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and Oates Associates will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting. All attendees are required to sign in. If contractor is late or leaves before the completion of the meeting, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert, malbert@siue.edu, by April 26, 2012, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Bulletin. Questions should not be addressed to any other SIUE or an Oates Associates representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8886.pdf (2 MB)
  • 8886Addn1.pdf (221 KB)
Other Public Documents
  • 8886bidtab.pdf (7 KB)