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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8892
Invitation for Bid: Calibrate Equipment in Ethanol Plant Open Order
Award InfoPublished Wednesday May 16, 2012
Awarded to:
Vendor: Eagle Technologies, St. Peters, MO
Amount: An estimated $1,000,000
An estimated start date of 7/1/2012 through 6/30/2016
Number of unsuccessful, responsive bidders: 0
No minority goals were established.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday May 7, 2012
Addendum #1 contains a revised proposal section, 00300.
First published Monday, April 30, 2012
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday May 15, 2012:

Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012

The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials as required to install, maintain, and calibrate process instrumentation and control devices, pilot plant processing equipment, plant electrical systems, and research laboratory equipment in the National Corn-to-Ethanol Research Center during the period July 1, 2012 through June 30, 2013, with the option to renew for three consecutive years (July 1, 2013, July 1, 2014, and July 1, 2015). During the previous contract, SIUe has spent the following per fiscal year: Fiscal Year 2011 = $210,000 and Fiscal Year 2012 = $230,288.21 to date. SIUe will base the award on experience, hourly rates and percentage of mark-up, not necessarily in this order. It is imperative that all bidders submit references on similar projects. If bidder does not have experience working on this type of equipment and cannot provide references, the bid will not be accepted.
Bidder must be located within 100 miles driving distance of the SIUe, Edwardsville campus.
The University reserves the right to award multiple contracts for all work to assure timely delivery of required services.
All resulting contracts issued against this bid will have required terms to provide full compliance with Illinois Public Act 96-0795, . These terms will apply to the awarded contractor and their subcontractors and include but are not limited to disclosure of financial interests, annual certifications and filing of subcontracts.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2012 through December 31, 2012, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
All questions must be e-mailed to Shelly Albert,, by May 8, 2012, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted at Questions should not be addressed to any other SIUE or a NCERC representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals. This procurement will be contingent on Board of Trustees approval.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8892.pdf (1 MB)
  • 8892Addn1.pdf (112 KB)
Other Public Documents
  • 8892bidtab.pdf (13 KB)