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Public Higher Education Bulletin

 
Southern Illinois University Edwardsville
Bid #8909
Invitation for Bid: Floor Replacement In Cardio Room at Fitness Center
Award InfoPublished Wednesday December 12, 2012
Awarded to:
Vendor: Interior Construction Services, Ltd., St. Louis, MO
Amount: An estimated $102,975
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 6
Comments:
All front-end documents for bids let by SIUe include the following: "In support of the Business Enterprise for Minority, Female and Persons with Disabilities Act (MAFBE; 30 ILCS 575 et seq., as amended) the University has established the goal of 20% of its contracts to be awarded to minority (11%), female (7%), and disabled (2%) businesses. University encourages minority, female and disabled business enterprises to compete for and participate in University contracts. The goals can be met by means of contracts let directly to minority, female and disabled business firms by University or indirectly by Proposer’s ordering goods or services from minority, female and disabled firms when suppliers or subcontractors are needed to fulfill the Contract." However, this is a goal and not a requirement. The awardee has not indicated that they meet BEP requirements.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday December 7, 2012
Addendum #3 addresses the plywood questions.
This notice has been modified
Published Thursday December 6, 2012
Addendum #2 addresses the majority of the questions submitted.
This notice has been modified
Published Monday December 3, 2012
Addendum #1 addresses items discussed at the mandatory pre-bid meeting and has a revised proposal section attached.
First published Wednesday, November 21, 2012
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday December 11, 2012:

Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012

The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to remove existing carpeting and wood subfloor to facilitate installation of floor boxes and conduit to accommodate distribution of power, data and video in the Student Fitness Center located on the Edwardsville campus of Southern Illinois University Edwardsville. Work includes installation of new plywood subfloor and new rubber sports flooring throughout the cardio fitness area per the bid documents. Bids will be received from SIUE prequalified general contractors. Awardee cannot start project until April 29, 2013 and substantial completion by June 14, 2013.
All resulting contracts issued against this bid will have required terms to provide full compliance with Illinois Public Act 96-0795, http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=096-0795 . These terms will apply to the awarded contractor and their subcontractors and include but are not limited to disclosure of financial interests, annual certifications and filing of subcontracts.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2012 through December 31, 2012, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
A mandatory pre-bid conference for all those interested in bidding the project will be held on November 29, 2012 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and Hurst-Rosche will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference. This will be the only site visit scheduled for this project, so if subcontractors need to be in attendance, please advise them of such.
All questions must be e-mailed to Shelly Albert, malbert@siue.edu, by December 5, 2012, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be sent to all plan holders and plan houses. Questions should not be addressed to any other SIUE or a Hurst-Rosche representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • 8909.pdf (1 MB)
  • 8909Addn1a.pdf (192 KB)
  • 8909Addn2.pdf (83 KB)
  • 8909Addn3.pdf (212 KB)
  • 8909Drawings.pdf (10 MB)
  • 8909Specs.pdf (691 KB)
Other Public Documents
  • 8909bidtab.pdf (7 KB)