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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8910
Invitation for Bid: Improvements to Outdoor Swimming Pool
Award InfoPublished Thursday December 20, 2012
Awarded to:
Vendor: Korte & Luitjohan Contractos Inc., Highland, IL
Amount: An estimated $111,253
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 5
All front-end documents for bids let by SIUe include the following: "In support of the Business Enterprise for Minority, Female and Persons with Disabilities Act (MAFBE; 30 ILCS 575 et seq., as amended) the University has established the goal of 20% of its contracts to be awarded to minority (11%), female (7%), and disabled (2%) businesses. University encourages minority, female and disabled business enterprises to compete for and participate in University contracts. The goals can be met by means of contracts let directly to minority, female and disabled business firms by University or indirectly by Proposer’s ordering goods or services from minority, female and disabled firms when suppliers or subcontractors are needed to fulfill the Contract." However, this is a goal and not a requirement. The awardee has not indicated that they meet BEP requirements. The funding used for this project was not such that BEP utilization was required.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday December 13, 2012
Addendum #2 responds to questions submitted and has one drawing attached. The bid opening date has not been extended and the question deadline was Wednesday, December 12, 2012, 12:00 noon CST.
This notice has been modified
Published Friday December 7, 2012
Specifications added to document.
First published Tuesday, December 4, 2012
Sealed bids will be accepted at the address below until 2:00 PM, Wednesday December 19, 2012:

Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012

The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to remove and replace the existing pool pump, selective removal of wood pool equipment building roof sheathing and asphalt shingles, removal of existing pool pump and reinstallation of new pump through the existing pool equipment building roof, installation of new sheathing and composite asphalt shingles, temporary existing chain link fence fabric, posts and rail removal, selective concrete pool deck slab demolition, removal of portion of rip rap stone, trenching for new splash pad plumbing in grade, grade boxes for splash pad water features, plumbing for new splash pad water features, gravel fill at existing wading pool, installation of new splash pad water features and controls, a new reinforced concrete slab over gravel fill, electrical control wiring and power, backfilling, new concrete pool deck slabs on grade, installation of a non-porous deck covering at splash pad are, reinstallation of existing chain link fence fabric, post and rail, grading and seeding. Work to be performed at Cougar Village pool and bids will be received from SIUE prequalified General Contractors.
All resulting contracts issued against this bid will have required terms to provide full compliance with Illinois Public Act 96-0795, . These terms will apply to the awarded contractor and their subcontractors and include but are not limited to disclosure of financial interests, annual certifications and filing of subcontracts.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2012 through December 31, 2012, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
A mandatory pre-bid conference for all those interested in bidding the project will be held on December 7, 2012 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and AAIC will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference. This is the only site visit so all suppliers and sub-contractors are recommended to attend.
All questions must be e-mailed to Shelly Albert,, by December 12, 2012, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be sent to all plan holders and plan houses. Questions should not be addressed to any other SIUE or an AAIC representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8910.pdf (14 MB)
  • 8910Addn1.pdf (345 KB)
  • 8910Addn2.pdf (220 KB)
Other Public Documents
  • 8910bidtab.pdf (7 KB)