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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8929
Invitation for Construction Bid: Electrical Distribution System Upgrade
Change Order
Published Friday December 19, 2014
Contractor: Guarantee Electrical Contractors
Change Order Amount: $89,748

Increase order as follows: Provide fenced enclosure around the new switchgear, provide 8' tall fence with a 12' high 3-strand barbed wire protective top = $8,845; Utilize the spare 750kva transformer and the 750kva transformer to be installed at Alumni Hall and create a portable transformer setup that will allow for proper protection from unauthorized personnel and will allow for connection to the buildings. Provide 100' feeder for the primary and the secondary. The primary cables shall consist of one (1) set of #2's and the secondary cables shall consist of two (2) sets of 350kcmil = $48,342; Remove the newly installed 25kva 12.47KV-240V-3phase-3wire transformer, TCV40; provide one (1) new 75ka 12.47KV - 120/208V-3phase-4wire transformer installed on the existing equipment pad; provide one (1) new 2" conduit with four (4)3/0 and one (1) #6 gnd from the transformer to the panel within the Housing Maintenance Building = $10,210; Provide new 15KV cable routed from MH10 to MH9, two (2) sets of 3-500kcmil; terminate the new cables to the 3 point junctions within MH10 and to the existing cable elbows within manhole 9; Provide new 15KV cable routed from MH8.2 to the Birger Hall transformer, one (1) set of 3-3/0kcmil; terminate to the junction points within the manhole and to the Birger Hall transformer; The existing spare cable owned by SIUE shall be used for these outages due to the extended lead time to receive this cable, the space cables shall be replaced = $22,351.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Wednesday November 12, 2014
Contractor: Guarantee Electrical Contractors
Change Order Amount: $82,694

Increase order as follows: Add one (1) pad mounted metering enclosure near the existing Cougar Village pad mounted switches to house the meters, pt's, and ct's identified on the bid documents to be installed within the Cougar Village pad mounted switches; provide new two (2) cell ductbank with 4" conduits from the existing pad mounted switch vault and route the incoming circuit F1 and F2 cables per sketch E3.3(3) = $76,084 and Slit seed areas of previous excavation at Cougar Village near the University Housing Facilities Management Office and around unit clusters 520-525, 506-512, and 501-505 = $6,610.00
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Monday September 29, 2014
Contractor: Guarantee Electrical Contractors
Change Order Amount: $85,348

Increase as follows: Revise the concrete type to allow for shorter curing times to allow for normal traffic in a 24-hour time period = $4,447; Revise the patching requirements to match what is identified on the pavement patching detail, Detail #3/E0.3 and revise the top 2" layer to concrete = $2,923; Provide 3 600' wooden reels of 500kcmil 15k V cable and 3 650' wooden reels of 3/0 15V cable and deliver to SIUE = $34,674.00; Utility pole detail, risers require 60" rigid long sweep elbows - minimum bending radii for Ameren conductors is 44"; elbows at switchgear and three conduits per circuit/feeder; 3 for #621, 2 for conductor and 1 for spare; 3 for #622, 2 for conductor and 1 for spare = ($2,266.00); Provide grounding at each transformer location throughout Cougar Village as indicated on approved sketch = $19,499; Revise new heating and refrigeration plant transformer, T20, orientation and revise the secondary conduit routing as indicated on approved sketch #2.9(1) = $7,433; Revise the concrete from 3000 psi to a high early strength, 8000 psi concrete mix in the pavement patching at the Housing Facilities Drive = $1,413; Provide 3 1,500' wooden reels of #2 15kV cable and deliver to SIUE; Coordinate exact delivery location with SIUE prior to delivery = $17,225.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday October 10, 2013
Awarded to:
Contractor: Guarantee Electrical Contractors, Granite City, IL
Amount: An estimated $4,832,549
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 4
No BEP or small business goals were established with this project. The standard boilerplate language was included in the bid documents.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Wednesday, September 4, 2013
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools, materials, related equipment, and supervision necessary to remove the existing 12.47kV electrical distribution system and to install a new 12.47kV electrical distribution system on the Edwardsville campus of Southern Illinois University Edwardsville. Work will include, but is not limited to the replacement of existing medium voltage underground cables, addition of pad mounted switchgear and metal enclosed switchgear on campus.
Sealed bids will be accepted at the address below until 2:00 PM, Thursday, October 3, 2013:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
Electrical Contractors bidding directly to SIUE must have submitted the solicitation-specific 2-page prequalification document prior to July 19, 2013 in accordance with RFI 8926. Electrical Contractors that have not submitted the document and have not received approval of the document will not be allowed to bid this project. This document is in addition to the annual SIUE Prequalification Statement.
All resulting contracts issued against this bid will have required terms to provide full compliance with Illinois Public Act 96-0795, . These terms will apply to the awarded contractor and their subcontractors and include but are not limited to disclosure of financial interests, annual certifications and filing of subcontracts.
Suppliers and sub-contractors may receive one set of documents or a CD for a non-refundable cost of $100. The payment must be in of a company check drawn payable to Southern Illinois University, Board of Trustees. No cash, personal checks, credit or debit cards will be accepted. The deposit for the CD and one set of documents will be refunded to bidders submitting bids directly to SIUE upon returning the CD and the contract documents in good condition if not later than thirty (30) days following the bid opening. Fifty percent of the deposit will be refunded to non-bidders who return the contract documents within the specified period. Plans returned later than thirty (30) days after the bid opening will not be refunded.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2013 through December 31, 2013, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
A mandatory pre-bid conference for all those interested in bidding the project will be held on September 12, 2013 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and BRiC Partnership will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert,, by September 23, 2013, 12:00 p.m. CDT. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Higher Education Procurement Bulletin website, Questions should not be addressed to any other SIUE or a BRiC Partnership representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.
Plans will not be distributed to planhouses for any reason. If checks are submitted to Purchasing from planhouses, they will be returned without plans and specs.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
All responses must include:
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8929Addn1.pdf (727 KB)
  • 8929Addn2.pdf (154 KB)
  • 8929Addn3.pdf (654 KB)
  • 8929Addn4.pdf (244 KB)
  • 8929Addn4A.pdf (386 KB)
Other Public Documents
  • 8929Invitation.pdf (83 KB)
Public Opening Documents
  • 8929bidtab.pdf (5 KB)