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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8935
Invitation for Construction Bid: Replace Outfield Baseball Turf
Award InfoPublished Tuesday February 11, 2014
Awarded to:
Contractor: Byrne & Jones Construction, St. Louis, MO
Amount: An estimated $685,000
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 2
No minority goals were established for this project.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday February 5, 2014
SIUe is open today, February 5, 2014. Bids are due today by 2:00 p.m. CST, February 5, 2014 and will be publicly opened. Bids submitted after this date and time will be returned unopened.
This notice has been modified
Published Tuesday February 4, 2014
Due to impending inclement weather, SIUe is closing today at 1:45. The bid has been extended until tomorrow, February 5, 2014, 2:00 p.m. or the first day the University will be open, at 2:00 p.m.
This notice has been modified
Published Friday January 31, 2014
Addendum #1 includes acceptable products, LD's added to the project, and other information. The bid opening date has not been extended.
First published Friday, January 17, 2014
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to replace the natural grass in the outfield with synthetic turf at the Roy E. Lee Baseball Field on the Edwardsville campus of Southern Illinois University Edwardsville. The total area is about 100,000 square feet. Other work includes removal and replacement of the outfield fence, earthwork, subgrade stabilization, rock subgrade, concrete curbing, storm water piping, erosion control, and other miscellaneous construction elements as shown in the plans, specifications, and special provisions.
Sealed bids will be accepted at the address below until 2:00 PM, Wednesday, February 5, 2014:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
All resulting contracts issued against this bid will have required terms to provide full compliance with Illinois Public Act 96-0795. These terms will apply to the awarded contractor and their subcontractors and include but are not limited to disclosure of financial interests, annual certifications and filing of subcontracts.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2014 through December 31, 2014, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
A mandatory pre-bid conference for all those interested in bidding the project will be held on January 24, 2014 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and Oates Associates will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert,, by January 28, 2014, 3:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be sent to all plan holders and plan houses. Questions should not be addressed to any other SIUE or an Oates Associates representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.
Vendors may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. This applies to both in-state and out-of-state fi1ms. Failure to provide the Certificate in Good Standing with your bid may result in your bid being considered as non-responsive. Bidders must submit a true and correct copy substantiating legal registration(30 ILCS 500/1.15.80), according to the guidelines that are referenced on the Vendor Legal Authorization form. Specific information can be obtained from the Illinois Secretary of State.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
All responses must include:
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • 8935Addn1.pdf (225 KB)
  • 8935BidDoc.pdf (2 MB)
  • 8935Plans.pdf (4 MB)
  • 8935Specs.pdf (802 KB)
Other Public Documents
  • 8935bidtab.pdf (7 KB)