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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8937
Invitation for Bid: Patch/Resurface/Curb Mod of Core Sec. N. Univ. Dr.
Award InfoPublished Tuesday February 25, 2014
Awarded to:
Vendor: Byrne & Jones Construction, St. Louis, MO
Amount: An estimated $891,800
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 5
No minority goals were established for this project.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday February 12, 2014
Addendum #1 addresses questions submitted and drawings and specification clarification. The question deadline was Tuesday, February 11, 12:00 noon CST. No further questions will be addressed for this project.
This notice has been modified
Published Wednesday February 5, 2014
SIUe is open today, February 5, 2014. The mandatory pre-bid will be held this morning at 10:00 a.m. CST. Attendance is mandatory for bids to be accepted on this project.
This notice has been modified
Published Tuesday February 4, 2014
The mandatory pre-bid is still scheduled for tomorrow, February 5, 2014, 10:00 a.m. However, if the University is closed due to inclement weather, the mandatory pre-bid meeting will be held the first day that the University is open at 10:00 a.m.
First published Friday, January 31, 2014
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday February 18, 2014:

Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012

The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to patch, resurface, sign replacement, and curb modification through the core section of North University Drive located on the Edwardsville campus of SIUe. Modification of the North University Drive/North Circle Drive intersection and the reconstruction of Flying Field Access Road are also included, as is the preservation of pavement on Cougar Lake Drive, Cougar Village Road, East University Drive, Whiteside Road, and Supporting Services Drive. Miscellaneous appurtenances are also necessary as part of the project, as describe in the bid documents.
Bid documents may be obtained on the Illinois Higher Education Procurement Bulletin website, No documents will be printed and available from SIUe or the Engineer.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2014 through December 31, 2014, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
A mandatory pre-bid conference for all those interested in bidding the project will be held on February 5, 2014 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and Hurst-Rosche will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert,, by February 11, 2014, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Bulletin. Questions should not be addressed to any other SIUE or a Hurst-Rosche representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The Work shall be commenced immediately after the date of the mobilization in Owner’s Notice to Proceed and shall be completed by August 1, 2014. The scheduled completion date, as calculated herein, is defined as the Required Completion Date. Notwithstanding the Owner’s Notice to Proceed, the Contractor will not be permitted to mobilize the site before May 12, 2014.
It is expressly understood that time is of the essence in this Contract and that a delay in the Substantial Completion of the Work beyond that provided for as stated above would cause damages to the Owner, the amount of which would be difficult, if not impossible, to estimate and prove. Accordingly, if the Contractor fails to complete the Work within the period of time set forth as stated above, subject to any time extensions permitted hereunder for excusable delays or Owner-requested changes, the Contractor shall pay to the Owner as liquidated damages and not as a penalty, the stipulated sum of Two Hundred Dollars ($200) for each calendar day or portion thereof that Substantial Completion is so delayed.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval. There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • 8937.pdf (2 MB)
  • 8937Addn1.pdf (394 KB)
  • 8937DrawingSet1.pdf (3 MB)
  • 8937DrawingSet2.pdf (3 MB)
  • 8937Specs.pdf (4 MB)
Other Public Documents
  • 8937bidtab.pdf (7 KB)