To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8940
Invitation for Construction Bid: Parking Lots Maintenance
Change Order
Published Tuesday August 19, 2014
Contractor: Charles E. Mahoney Asphalt Co.
Change Order Amount: $163,622.03

Increase order as follows: Add 10' long section of sidewalk at six locations at the east side of parking lots P1, P2, and P3 = $6,300.00; Additional sidewalk and asphalt patch work at the western entrance to the Fitness Center in Lot F = $15,758.38; Additional sidewalk ramp in Lot F at Metcalf Theater = $2,835.00; Remove existing asphalt sidewalk between the west entrances along P1-P3 and replace with 5" concrete = $16,800.00; Earth grading along P2 Road along Lot 4, 5, and 6 = $14,800; Patch sidewalk in Lot C to correct ponding water = $2,325.00; "Down Time for stabilizer due to hitting light pole foundations" = $39,389.15; Additional sidewalk tie-ins along Lot 1-3 = $2,450.00; Install underdrains in Lots 1-6 = $59,264.50; Additional asphalt patch due to damage created by fire department drills = $3,700.00
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday April 4, 2014
Awarded to:
Contractor: Charles E. Mahoney Asphalt Co., Swansea, IL
Amount: An estimated $2,505,089
Division of Work: General (unsuccessful, responsive bidders: 4)
Terms:  One-time transaction
Contractor: Guarantee Electrical, St. Louis, MO
Amount: An estimated $363,890
Division of Work: Electrical (unsuccessful, responsive bidders: 6)
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 10
No minority goal was established for this project.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday March 25, 2014
The bid opening date has not been extended. No further questions will be accepted on this project. Addendum #2 addresses the remainder of the questions submitted and has four drawings attached.
This notice has been modified
Published Wednesday March 19, 2014
Addendum #1
First published Friday, March 7, 2014
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to reconstruct parking lots C, F and 1 thru 6 with reclaimed base, new asphalt surfacing, and new LED lighting. Install new pay-and display meters in Lot B and construct drainage improvements in parking lot 10. Other work includes removals, concrete sidewalk, concrete curbs, signs, pavement markings, seeding and other miscellaneous construction elements as shown in the plans, specifications, and special provisions. All work to be performed on the Edwardsville campus of Southern Illinois University Edwardsville. Bids will be received from electrical and paving/asphalt contractors.
Sealed bids will be accepted at the address below until 2:00 PM, Thursday, March 27, 2014:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2014 through December 31, 2014, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
A mandatory pre-bid conference for all those interested in bidding the project will be held on March 14, 2014 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and Oates Associates will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert,, by March 20, 2014, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Illinois Higher Education Procurement Bulletin website, Questions should not be addressed to any other SIUE or an Oates Associates representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
All responses must include:
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • 8940Addn1.pdf (362 KB)
  • 8940Addn2.pdf (4 MB)
  • 8940BidDocs.pdf (2 MB)
  • 8940Plans.pdf (23 MB)
  • 8940Specs.pdf (483 KB)
Public Opening Documents
  • 8940bidtab.pdf (8 KB)