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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8941
Invitation for Construction Bid: Renovation of CHASI Office Space at the ESLHEC
Award Info Published Thursday April 24, 2014
Awarded to:
Contractor: ICS Ltd., St. Louis, MO
Amount: An estimated $164,800
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 6
No minority goals were established for this project.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday April 22, 2014
Addendum #4 clarifies the base bid vs. alternate #1 for floor covering. The bid date has not been extended.
This notice has been modified
Published Monday April 21, 2014
Addendum #3 addresses questions, includes finish carpentry section and three drawings. The question deadline was April 15, 2014, 12:00 noon. The bid opening date has not been extended.
This notice has been modified
Published Tuesday April 15, 2014
Addendum #2 addresses clarifications by the architect and two drawings. The question deadline is today, April 15, 2014, 12:00 noon prevailing time. The bid opening date has not been extended.
This notice has been modified
Published Wednesday April 9, 2014
The location for the pre-bid meeting has been changed to the Supporting Services Bldg. on the Edwardsville campus. Four revised drawings are attached to addendum #1.
First published Tuesday, April 8, 2014
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to renovate a portion of the Children’s Home and Aid Society of Illinois (CHASI) facility located in Building E on the East St. Louis Higher Education Center of Southern Illinois University Edwardsville. Renovations include demolition, replacement and/or modification of select flooring, doors, wall sections, casework, ceiling tiles, HVAC systems and electrical/data receptacles. Bids will be received directly from General Contractors. All other trades will be considered subcontractors of the GC.
Sealed bids will be accepted at the address below until 2:00 PM, Wednesday, April 23, 2014:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
A mandatory pre-bid conference for all those interested in bidding the project will be held on April 11, 2014 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and Hurst-Rosche will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference. A site visit at the East St. Louis Center will immediately follow the conclusion of the pre-bid meeting on the Edwardsville campus. This will be the only site visit allowed for this project so all subcontractors, and suppliers interested in this project are encouraged to attend.
All questions must be e-mailed to Shelly Albert,, by April 15, 2014, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Illinois Higher Education Procurement Bulletin website, Questions should not be addressed to any other SIUE or a Hurst-Rosche representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2014 through December 31, 2014, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
All responses must include:
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8941Addn1.pdf (2 MB)
  • 8941Addn2.pdf (1 MB)
  • 8941Addn3.pdf (2 MB)
  • 8941Addn4.pdf (79 KB)
  • 8941Drawings.pdf (6 MB)
  • 8941FrontEnd.pdf (2 MB)
  • 8941Spec.pdf (1 MB)
Public Opening Documents
  • 8941bidtab.pdf (8 KB)