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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8956
Invitation for Construction Bid: Window Replacement at School of Dental Medicine
Award Info Published Monday August 11, 2014
Awarded to:
Contractor: Heafner Contracting Inc., Godfrey, IL, IL
Amount: An estimated $96,722
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 5
No minority goals were established for this project.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday July 31, 2014
Addendum #2 addresses questions submitted, a revised TOC, and Division 01 General Requirements. The bid opening date has not been extended.
This notice has been modified
Published Tuesday July 22, 2014
Replace original specifications with specifications attached to addendum #1.
First published Monday, July 21, 2014
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to remove and replace windows in Buildings 283 and 287 at the School of Dental Medicine on the Alton campus of Southern Illinois University Edwardsville. An alternate price will be received to remove and replace windows in Building 289 at the SDM. Bids will be received directly from general contractors.
Sealed bids will be accepted at the address below until 2:00 PM, Wednesday, August 6, 2014:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
A mandatory pre-bid conference for all those interested in bidding the project will be held on July 24, 2014 at 10:00 a.m. at the School of Dental Medicine, 1700 Annex Street, Dental Clinic, Roller Hall, Alton, IL 62002. Representatives of the University and Hurst-Rosche will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in Roller Hall by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference. This will be the only site visit.
All questions must be e-mailed to Shelly Albert,, by July 29, 2014, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Illinois Higher Education Procurement Bulletin website, Questions should not be addressed to any other SIUE or a Hurst-Rosche representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2014 through December 31, 2014, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
All substitutions must be submitted prior to the bid opening. Such requests should be received by 12:00 noon, CDT on July 29, 2014 to and a complete description of the desired change including any technical data and references for SIUE’s evaluation. SIUE will include the modification by addendum if a request is approved.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
All responses must include:
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8956Addn1.pdf (637 KB)
  • 8956Addn2.pdf (844 KB)
  • 8956BidDocs.pdf (2 MB)
  • 8956Drawings.pdf (3 MB)
  • 8956Specs.pdf (494 KB)
Other Public Documents
  • 8956TOC.pdf (55 KB)
Public Opening Documents
  • 8956BidTab.pdf (7 KB)