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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8958
Invitation for Construction Bid: Expansion of Weight Room in Student Fitness Ctr.
Award Info Published Thursday February 26, 2015
Awarded to:
Contractor: Interior Construction Services Ltd., St. Louis, MO
Amount: An estimated $1,379,000
Division of Work: General (unsuccessful, responsive bidders: 5)
Terms:  One-time transaction
Contractor: J.F. Electric Inc., Edwardsville, IL
Amount: An estimated $86,901
Division of Work: Electric (unsuccessful, responsive bidders: 5)
Terms:  One-time transaction
Contractor: France Mechanical Corporation, Edwardsville, IL
Amount: An estimated $105,700
Division of Work: Heating (unsuccessful, responsive bidders: 4)
Terms:  One-time transaction
Contractor: Bel-O Sales & Service Inc., Belleville, IL
Amount: An estimated $46,642
Division of Work: Ventilation (unsuccessful, responsive bidders: 5)
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 19
No minority goals were established for this project.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday December 18, 2014
The bid opening date has been extended for the prime contractors only (electrical, heating and ventilation). The general contractor bid opening has not changed. Addendum #2 clarifies the electrical alternates.
This notice has been modified
Published Monday December 15, 2014
Addendum #1 addresses questions submitted and includes one spec section and 13 drawings. The question and product substitution deadline was Thursday, December 11, 2014, 12:00 p.m. No additional questions will be addressed. The bid opening dates have not been changed.
First published Tuesday, December 2, 2014
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to construct a 5,400 GSF addition to the existing weight room on the south side of the Student Fitness Center Complex located on the Edwardsville campus of Southern Illinois University Edwardsville. Scope of work includes the steel frame with brick veneer shell and aluminum and glass systems to match the existing building. Interior finishes include rubber flooring to match existing, exposed structure and steel plate wall cladding; exterior canopy and sidewalk to provide cover to existing entrance. Bids will be received directly from SIUE prequalified general, electrical, heating and ventilation contractors. The awarded general contractor will be the coordinating contractor and required to carry builders’ insurance for all trades on the project.
General Contractors
Sealed bids will be accepted at the address below until 2:00 PM, Friday, December 19, 2014:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
Electric, Heat, & Ventilation
Sealed bids will be accepted at the address below until 10:00 AM, Friday, December 19, 2014:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
Bid documents may be obtained upon application at the Southern Illinois University Edwardsville Purchasing Office, Supporting Services Bldg., Room 1020, Campus Box 1012, Edwardsville, IL 62026 or by contacting Shelly Albert at 618-650-3265, Supporting Service Building. Bid documents will be available on or after December 3, 2014 during the hours 7:30 a.m. – 12:00 noon and 1:00 p.m. – 3:00 p.m. A deposit of $200 for one CD or one set of contract documents is required. Interested parties not submitting a bid directly to SIUE may receive one set of documents for a non-refundable cost of $100. It is preferred that the deposit be in the form of a check drawn payable to Southern Illinois University, Board of Trustees; however, cash will be accepted. No personal checks, credit or debit cards will be accepted. The deposit for the CD and one set of documents will be refunded to bidders submitting bids directly to SIUE upon return of the CD and the contract documents in good condition if not later than thirty (30) days following the bid opening. Fifty percent of the deposit will be refunded to non-bidders who return the contract documents within the specified period.
Firms that require transmittal of plans and specifications via common courier must provide their common courier identification number so that delivery charges can be billed direct to their firm.
A mandatory pre-bid conference for all those interested in bidding the project will be held on December 8, 2014 at 10:00 a.m. in the Student Fitness Center Conference Room. Representatives of the University and AAIC will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Student Fitness Center by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference. This will be the only site visit held for this project.
: Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2014 through December 31, 2014, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
All questions must be e-mailed to Shelly Albert,, by December 11, 2014, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Illinois Higher Education Procurement Bulletin website, Questions should not be addressed to any other SIUE or an AAIC representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.
If SIUE is closed due to inclement weather, scheduled pre-bid meetings or bid openings will be held on the first day the University is opened at the same time and same location.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8958Addn1Drawings.pdf (3 MB)
  • 8958Addn1Spec.pdf (9 KB)
  • 8958Addn1Text.pdf (205 KB)
  • 8958Addn2.pdf (68 KB)
Public Opening Documents
  • 8958BidTab.pdf (14 KB)