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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8961
Invitation for Construction Bid: Phase 3 of Lukas Annex - Cougar Pavilion
Award Info Published Monday October 27, 2014
Awarded to:
Contractor: ICS Ltd., St. Louis, MO
Amount: An estimated $74,991
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 7
No minority goals were established for this project.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday October 23, 2014
The remaining questions are addressed in addendum #2. The bid opening date has not been extended.
This notice has been modified
Published Friday October 17, 2014
Submitted questions are addressed in addendum #1. The bid date has not been extended.
First published Thursday, October 9, 2014
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials for the Phase 3 completion of the Lukas Annex to finish the upper level events room, aka Cougar Pavilion. Phase 3 includes a soda and coffee area, custom millwork, plumbing, electrical and related bar equipment to support these functions. The project also includes, but is not limited to, metal studs and gypsum board assemblies, acoustical ceiling tile, floor and wall ceramic tile, wood doors and painting. This is a revised scope of work from the previously released RFQ 8954. Bids will be received directly from SIUE prequalified general contractors only.
Sealed bids will be accepted at the address below until 2:00 PM, Monday, October 27, 2014:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
A mandatory pre-bid conference for all those interested in bidding the project will be held on October 14, 2014 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and Hurford Architects will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference. This will be the only site visit. We encourage all contractors, sub-contractors, and suppliers to attend the site visit.
All questions must be e-mailed to Shelly Albert,, by October 21, 2014, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Illinois Higher Education Procurement Bulletin website, Questions should not be addressed to any other SIUE or a Hurford Architects representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2014 through December 31, 2014, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement.
In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8961.pdf (2 MB)
  • 8961Addn1.pdf (244 KB)
  • 8961Addn2.pdf (641 KB)
  • 8961Drawings.pdf (6 MB)
  • 8961specs.pdf (1 MB)
Other Public Documents
  • 8961bidtab.pdf (6 KB)