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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8975
Invitation for Construction Bid: Electrical Distribution System Upgrade Phase 2
Change Order
Published Thursday September 8, 2016
Contractor: Guarantee Electrical Construction
Change Order Amount: $27,201.68

Increase order as follows: Replace water damaged SCADA panel within Bluff Hall with new SCFADA panel = $12,562; Premium time to perform outage on Sunday in lieu of Saturday = $5,070; Premium time to prepare for outage that was moved up one week from date identified in construction plans = $1,510.68; Replace transformer at Water Tower (existing transformer is overloaded) = $8,059.
The State Purchasing Officer for this procurement is now Aaron M. Finder.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday November 19, 2015
Awarded to:
Contractor: Guarantee Electrical Construction, Granite City, IL
Amount: An estimated $3,501,490
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 4
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday October 5, 2015
Download and review the entire document for Addendum #1. Addendum includes information concerning a voluntary site visit and the bid question and due dates have been extended.
First published Thursday, September 24, 2015
Project Description
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to remove portions of the existing 12.47kV electrical distribution system and to install a new 12.47Kv electrical distribution system cable and equipment. In addition the contract shall provide a new SCADA system that will allow monitoring and control of the electrical distribution system. Work will include, but is not limited to, the replacement of existing medium voltage underground cables, addition of underground electrical ductbanks, pad mounted switchgear and metal enclosed switchgear on campus.
Sealed bids will be accepted at the address below until 2:00 PM, Monday, October 19, 2015:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
All contractors bidding directly to SIUE must have submitted the solicitation-specific 2-page prequalification document prior to 4:00 p.m. CDT, August 7, 2015 in accordance with RFI 8975A. Contractors that did not submit the document and/or have not received approval of the document will not be allowed to bid this project. This document is required in addition to the annual SIUE Prequalification Statement.
A mandatory pre-bid conference, for all those interested in bidding the project, will be held on September 30, 2015 at 10:00 a.m. in the Supporting Services Building. Representatives of the University and BRiC Partnership will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room of the Supporting Services by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be e-mailed to Shelly Albert,, by October 12, 2015, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Illinois Higher Education Procurement Bulletin website, Questions should not be addressed to any other SIUE or a BRiC Partnership representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
Suppliers and sub-contractors may receive one set of documents or a CD for a non-refundable cost of $100. The payment must be in of a company check drawn payable to Southern Illinois University, Board of Trustees. No cash, personal checks, credit or debit cards will be accepted. The deposit for the CD and one set of documents will be refunded to bidders submitting bids directly to SIUE upon returning the CD and the contract documents in good condition if not later than thirty (30) days following the bid opening.
In addition to completing RFI #8975A and SIUE?s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive.
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor?s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids.

For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
All responses must include:
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • A letter from a surety company in substantially the form set forth in the Instructions to Bidders assuring the issuance of the performance and payment bonds.
  • There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 8975Addn1.pdf (2 MB)
  • 8975Addn2.pdf (754 KB)
  • 8975Addn3.pdf (1 MB)
Public Opening Documents
  • 8975Bidtab.pdf (8 KB)