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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #8978

Invitation for Bid: Repair & Maintenance of Misc. Food Service Equip.

Renewal Info
Published Monday February 10, 2020
Renewal entered into with:
Vendor: All Type Service & Installation LLC
Amount: An estimated $240,000
Renewal: 1st of 1, 7/1/2020 through 6/30/2023
Pricing Changes: 
Service/Product Changes: 
Potential Future Renewals: None
The buyer for this procurement is now Teresa Shipton.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday May 21, 2015
Awarded to:
Vendor: All Type Service & Installation LLC, Hillsboro, MO
Amount: An estimated $300,000
An estimated start date of 7/1/2015 through 6/30/2020
1 three-year
Potential Future Renewals: $175,000
Number of unsuccessful, responsive bidders: 0
Three additional companies attended the pre-bid meeting and eight companies downloaded the bid documents.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Monday, April 27, 2015
Sealed bids will be accepted below until 3:00 PM, Thursday May 14, 2015:
At the following address:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials for on-site miscellaneous repair services, repair parts, maintenance and pizza oven cleaning for food service equipment in five (5) University food production facilities (on an as-needed basis) during the period July 1, 2015 through June 30, 2020, with the option to renew for one, 3-year renewal period (July 1, 2020 through June 30, 2023). The contract shall be subject to renewal upon demonstration of satisfactory service, continued need, favorable market conditions, and funds appropriated. During the last four years, SIUE has spent in excess of $205,300 on this type of services. However, depending on the need of SIUE, this amount may increase or decrease.
All questions / concerns regarding this solicitation, including specifications, other than those raised at any conference held regarding this solicitation, must be in written form and submitted to the Solicitation Contact no later than May 7, 2015, 12:00 noon CDT. Questions received and University responses may be posted as an addendum to the original solicitation on the Bulletin; only these written responses to questions shall be binding on the University. Vendors are responsible for monitoring the Bulletin for addenda and other updates.
A pre-bid conference and site visit will be held on April 30, 2015, 10:00 a.m. CDT in the SIUE, Morris University Center Basement, Food Service Area by the Bowling Alley. Parking is available in the pay lot, Parking Lot B behind the MUC. All pre-bid attendees are required to sign in and out on the attendance sheet.
For submittal to be considered responsive, at minimum, bidder must be authorized to do business in the State of Illinois and registered with the Illinois State Board of Elections prior to the bid opening. Proof of such must be provided with the submitted bid.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
There is no BEP goal for this procurement.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • 8978.doc (296 KB)
  • FormA.doc (202 KB)
  • FormB.doc (49 KB)
  • Forms8978.pdf (695 KB)
Public Opening Documents
  • 8978BidTab.pdf (9 KB)