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Public Higher Education Bulletin

 
Southern Illinois University School of Medicine
SoleSource #20-12763T-SS

Announcement of a Sole Source Purchase

Award Info Published Tuesday July 7, 2020
Awarded to:
Vendor: VVC Holding Corporations, Seattle, WA
Amount: An estimated $960,000
Terms:
An estimated start date of 7/1/2020 through 6/30/2021, 12 months
Renewals:
None
Comments:
The SIU School of Medicine contacted VVC Holding Corporation regarding Business Enterprise Program BEP vendors participating in this procurement. VVC informed SIU that this purchase doesn't have any subcontracting, so it does not allow for BEP vendor participation.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday June 1, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Wednesday, May 13, 2020
The University awarded a contract for Support and Software Maintenance to VVC Holding Corporations, Seattle, WA, for an estimated $960,000.
The University awarded a contract for annual support and software maintenance to VVC Holding Corporation, Seattle, WA, for an estimated $960,000. The Practice Management System (PMS) annual maintenance is required to prevent or minimize serious disruptions in critical care services affecting patient care and collection of revenue related to those services. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is VVC Holding Corporation. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Anita Harris
Southern Illinois University School of Medicine
PO Box 19605
Springfield, IL 62702
Phone: (217) 545-0233
FAX: (217) 545-9132
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
June 3, 2020
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
E-mail:Catherine.Bradbury@illinois.gov
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration

Registration Deadline:
May 29, 2020
Register with:
Catherine Bradbury
Phone:(217) 993-2327
E-mail:Catherine.Bradbury@illinois.gov

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • VVCHolding_SS17163T.pdf (726 KB)
Sole Source Justification Part 2
  • 20-12763T-SSPart2.pdf (32 KB)
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