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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
RFP #1DGS1401
Request for Proposal: Audio Visual Integration Services
Renewal Info
Published Tuesday May 17, 2016
Renewal entered into with:
Vendor: Midwest Computer Products, Inc.
Amount: An estimated $5,000,000
Section: Primary
Renewal: 1st of 2, 7/1/2016 through 6/30/2018
Pricing Changes: 
None.
Service/Product Changes: 
None.
Potential Future Renewals: $5,000,000
Vendor: Zeller Digital Innovations, Inc.
Amount: An estimated $5,000,000
Section: Secondary
Renewal: 1st of 2, 7/1/2016 through 6/30/2018
Pricing Changes: 
None.
Service/Product Changes: 
None.
Potential Future Renewals: $5,000,000
Vendor: Conference Technologies, Inc.
Amount: An estimated $5,000,000
Section: Tertiary
Renewal: 1st of 2, 7/1/2016 through 6/30/2018
Pricing Changes: 
None.
Service/Product Changes: 
None.
Potential Future Renewals: $5,000,000
Comments: This renewal is for multiple firms in order to assure adequate service availability. Other awardees (Secondary, and Tertiary) may receive orders in the event the primary vendor is unable to provide services. The awards resulted in the same ranking for each region of the solicitation (north, central and south). The awardee ranking is as follows:

Primary Awardee: Midwest Computer Products, Inc.
Secondary Awardee: Zeller Digital Innovations, Inc. d/b/a ZDI, Inc. (Normal, IL)
Tertiary Awardee: Conference Technologies, Inc. (St. Louis, MO)


Note that this solicitation was conducted on behalf of the Illinois Public Higher Education Cooperative (IPHEC) and this is an IPHEC award.
The buyer for this procurement is now Ashley Baldwin, (217) 333-5517.
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday May 12, 2016
Awarded to:
Vendor: Midwest Computer Products, Inc., West Chicago, IL
Amount: An estimated $5,000,000
Terms:
An estimated start date of 10/1/2014 through 6/30/2016

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
2 two-year
Potential Future Renewals: $10,000,000
Vendor: Zeller Digital Innovations, Inc., Normal, IL
Amount: An estimated $5,000,000
Terms:
An estimated start date of 10/1/2014 through 6/30/2016

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
2 two-year
Potential Future Renewals: $10,000,000
Vendor: Conference Technologies, Inc., St. Louis, MO
Amount: An estimated $5,000,000
Terms:
An estimated start date of 10/1/2014 through 6/30/2016

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
2 two-year
Potential Future Renewals: $10,000,000
Number of Unsuccessful, Responsive Respondents: 1
Comments:
This is to correct the original award posting to include the awards for secondary and tertiary. An award is being made to multiple firms in order to assure adequate service availability. The vendor shown above is designated as the primary recipient of orders. Other awardees (Secondary, and Tertiary) may receive orders in the event the primary vendor is unable to provide services. The awards resulted in the same ranking for each region of the solicitation (north, central and south). The awardee ranking is as follows:

Primary Awardee: Midwest Computer Products, Inc.
Secondary Awardee: Zeller Digital Innovations, Inc. d/b/a ZDI, Inc. (Normal, IL)
Tertiary Awardee: Conference Technologies, Inc. (St. Louis, MO)

The start date identified is estimated. Actual start date will be upon acceptance of the IPHEC award by the proposed awardee. Note that this solicitation was conducted on behalf of the Illinois Public Higher Education Cooperative (IPHEC) and this is an IPHEC award.
This award corrects and replaces the award posted below on September 19, 2014.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday September 19, 2014
Awarded to:
Vendor: Midwest Computer Products, Inc., West Chicago, IL
Amount: An estimated $15,000,000
Terms:
An estimated start date of 10/1/2014 through 6/30/2016

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
2 two-year
Potential Future Renewals: $34,700,000
Number of Unsuccessful, Responsive Respondents: 1
Comments:
An award is being made to multiple firms in order to assure adequate service availability. The vendor shown above is designated as the primary recipient of orders. Other awardees (Secondary, and Tertiary) may receive orders in the event the primary vendor is unable to provide services. The awards resulted in the same ranking for each region of the solicitation (north, central and south). The awardee ranking is as follows:
Primary Awardee: Midwest Computer Products, Inc.
Secondary Awardee: Zeller Digital Innovations, Inc. d/b/a ZDI, Inc. (Normal, IL)
Tertiary Awardee: Conference Technologies, Inc. (St. Louis, MO)

The start date identified is estimated. Actual start date will be upon acceptance of the IPHEC award by the proposed awardee. All amounts listed are also estimated based on historical spend.

Note that this solicitation was conducted on behalf of the Illinois Public Higher Education Cooperative (IPHEC) and this is an IPHEC award.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday July 11, 2014
The IPHEC is publishing the document "1DGS1401Amendment1.pdf" to the Bulletin to provide an amendment to the solicitation document and responses to questions received from potential Respondents. The published amendment document must be signed and returned along with your proposal. Failure to submit the signed amendment with your proposal may result in finding your proposal as "not responsive".

This amendment does not change the previously published due date/time.
First published Tuesday, June 24, 2014
Sealed proposals will be accepted at the address below until 3:00 PM, Thursday July 24, 2014:

Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820

This request for proposal is to provide audio visual integration services to the Participating Universities of the Illinois Public Higher Education Cooperative (IPHEC) on an â??as neededâ?? basis.

The initial award will commence upon award acceptance and end June 30, 2016, with the option to renew for two additional two-year renewal periods under the same terms and conditions, based on continuing need, satisfactory performance, and availability of funds.

Questions related to this solicitation must be submitted to the Solicitation Contact no later than 5:00 p.m. Local Time on July 8, 2014. Section A.3 and A.4 of the solicitation document provide additional information.

The following documents are attached to this solicitation notice:

1DGS1401AudioVisualIntegrationRFP.PDF: This is the request for proposal document which outlines the requirements for submitting a proposal for this solicitation. This document is attached in Adobe PDF format.

1DGS1401PricingProposal.xls: This spreadsheet contains usage estimates and spreadsheets for Respondents to complete and submit with their pricing proposal. This spreadsheet is attached in Microsoft Excel format.

ContractTemplatesforIPHECMemberInstitutions.PDF: This file contains the contract templates for IPHEC Member Institutions in Adobe PDF format.

For additional information, contact:
Daniel Szajna
Strategic Procurement
202 Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
State Purchasing Officer - Gary Reis
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1DGS1401Amendment1.pdf (216 KB)
  • 1DGS1401AudioVisualIntegrationRFP.pdf (4 MB)
  • 1DGS1401PricingProposal.xlsx (414 KB)
  • ContractTemplatesforIPHECMemberInstitutions.pdf (545 KB)