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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
Bid #1DGS1402
Invitation for Bid: Audio Visual Equipment Bid
Renewal Info
Published Friday March 1, 2019
Renewal entered into with:
Vendor: CIM Audio Visual, Inc. d/b/a CIM Technology Solutions
Amount: An estimated $900,000
Renewal: 2nd of 2, 4/1/2019 through 3/31/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Clifford V. Lloyde Piano Company d/b/a C.V. Lloyde AudioVisual
Amount: An estimated $300,000
Renewal: 2nd of 2, 4/1/2019 through 3/31/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Conference Technologies, Inc.
Amount: An estimated $1,750,000
Renewal: 2nd of 2, 4/1/2019 through 3/31/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Midwest Computer Products, Inc.
Amount: An estimated $8,000,000
Renewal: 2nd of 2, 4/1/2019 through 3/31/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Comments: IPHEC has taken into account 8i of the BEP act in conducting this renewal.
The buyer for this procurement is now Graham LaMontagne, (217) 300-6452.
The State Purchasing Officer for this procurement is now Geno Marchizza.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday March 27, 2017
Renewal entered into with:
Vendor: CIM Audio Visual, Inc. d/b/a CIM Technology Solutions
Amount: An estimated $470,000
Renewal: 1st of 2, 4/1/2017 through 3/31/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $470,000
Vendor: Clifford V. Lloyde Piano Company d/b/a C.V. Lloyde AudioVisual
Amount: An estimated $2,825,000
Renewal: 1st of 2, 4/1/2017 through 3/31/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $2,825,000
Vendor: Conference Technologies, Inc.
Amount: An estimated $4,750,000
Renewal: 1st of 2, 4/1/2017 through 3/31/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $4,750,000
Vendor: Midwest Computer Products, Inc.
Amount: An estimated $4,200,000
Renewal: 1st of 2, 4/1/2017 through 3/31/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $4,200,000
The buyer for this procurement is now Marcy Wright, (217) 300-4043.
The State Purchasing Officer for this procurement is now Geno Marchizza.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday May 22, 2014
Awarded to:
Vendor: CIM Audio Visual, Inc. d/b/a CIM Technology Solutions, Indianapolis, IN
Amount: An estimated $500,000
Terms:
An estimated start date of 6/1/2014 through 3/31/2017

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
2 two-year
Potential Future Renewals: $940,000
Vendor: Conference Technologies, Inc., Saint Louis, MO
Amount: An estimated $5,100,000
Terms:
An estimated start date of 6/1/2014 through 3/31/2017

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
2 two-year
Potential Future Renewals: $9,500,000
Vendor: Clifford V. Lloyde Piano Company d/b/a C.V. Lloyde AudioVisual, Champaign, IL
Amount: An estimated $3,000,000
Terms:
An estimated start date of 6/1/2014 through 3/31/2017

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
2 two-year
Potential Future Renewals: $5,650,000
Vendor: Midwest Computer Products, Inc., West Chicago, IL
Amount: An estimated $4,500,000
Terms:
An estimated start date of 6/1/2014 through 3/31/2017

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
2 two-year
Potential Future Renewals: $8,400,000
Number of unsuccessful, responsive bidders: 2
Comments:
The start date identified is estimated. Actual start date will be upon acceptance of the IPHEC award by the proposed awardee. All amounts listed are also estimated based on historical spend.

Lowest-Cost Bidder by Manufacturer is provided in the attached Adobe PDF document.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday March 25, 2014
The IPHEC is publishing the document "1DGS1401Amendment1.pdf" to the Bulletin to provide responses to questions received from potential Respondents. The published amendment document must be signed and returned along with your proposal. Failure to submit the signed amendment with your proposal may result in finding your proposal as "not responsive".

This amendment does not change the previously published due date/time.
First published Wednesday, March 12, 2014
Sealed bids will be accepted below until 3:00 PM, Wednesday April 2, 2014:
At the following address:
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
This invitation for bid is to provide audio visual equipment to the Participating Universities of the Illinois Public Higher Education Cooperative (IPHEC) on an �??as needed�?? basis. For additional information please see the solicitation document.

The initial award will commence upon award acceptance and end March 31, 2017, with the option to renew for two additional two-year renewal periods under the same terms and conditions, based on continuing need, satisfactory performance, and availability of funds.

Questions related to this solicitation must be submitted to the Solicitation Contact no later than 5:00 p.m. Local Time on March 20, 2014. Section A.3 and A.4 of the solicitation document provide additional information.

The following documents are attached to this solicitation notice:

1DGS1402AudioVisualEquipmentIFB.PDF: This is the invitation for bid document which outlines the requirements for submitting a bid for this solicitation. This document is attached in Adobe PDF format.

1DGS1402PricingProposal.xlsx: This spreadsheet contains usage estimates and spreadsheets for Respondents to complete and submit with their pricing proposal. This spreadsheet is attached in Microsoft Excel format.

ContractTemplatesforIPHECMemberInstitutions.PDF: This file contains the contract templates for IPHEC Member Institutions in Adobe PDF format.

For additional information, contact:
Daniel Szajna
Purchasing & Support Services
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
State Purchasing Officer - Gary Reis
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • 1DGS1402Amendment1.pdf (221 KB)
  • 1DGS1402AudioVisualEquipmentIFB.pdf (620 KB)
  • 1DGS1402PricingProposal.xlsx (148 KB)
  • ContractTemplatesforIPHECMemberInstitutions.pdf (545 KB)
Other Public Documents
  • 1DGS1402AwardedBidderbyManufacturer.pdf (87 KB)
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