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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
RFP #1RMM201
Request for Proposal: Stockless Office Supplies
Change Order
Published Tuesday January 23, 2018
Vendor: Office Max Incorporated
Change Order Amount: $0

This is a zero-dollar change order to change the name of the awarded vendor from OfficeMax Incorporated to Office Depot, Inc. because OfficeMax became a wholly-owned subsidiary of Office Depot. Office Depot has accepted all terms, conditions and pricing of the current award.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday May 9, 2017
Renewal entered into with:
Vendor: Office Max Incorporated
Amount: An estimated $41,100,000
Renewal: 2nd of 3, 7/1/2017 through 6/30/2020
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
The buyer for this procurement is now Marcy Wright, (217) 300-4043.
The State Purchasing Officer for this procurement is now Geno Marchizza.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday May 20, 2014
Renewal entered into with:
Vendor: Office Max Incorporated
Amount: An estimated $40,100,000
Renewal: 1st of 2, 7/1/2014 through 6/30/2017
Pricing Changes: 
OfficeMax has proposed a .01% increase for core toner products and lowered the cost of commonly purchased paper products on the core-list by 2.4%. The increase identified is allowed pursuant to the original solicitation.
Service/Product Changes: 
None
Potential Future Renewals: $40,100,000
The buyer for this procurement is now Daniel Szajna, (217) 333-2650.
The State Purchasing Officer for this procurement is now Gary Reis.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday April 27, 2010
Awarded to:
Vendor: Office Max Incorporated, Itasca, IL
Amount: An estimated $40,000,000
Terms:
An estimated start date of 7/1/2010 through 6/30/2014

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
2 three-year
Number of Unsuccessful, Responsive Respondents: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday December 9, 2009
Attached is Amendment #1 that provides answers to vendor questions. Respondents to the Request for Proposal should carefully review the document, sign and return with their proposals as instructed.
This notice has been modified
Published Thursday November 19, 2009
As stated in the RFP, respondents are reminded that the due date to submit questions regarding this RFP is Friday, November 20, 2009 by 5:00 p.m. CST.
First published Thursday, November 5, 2009
Sealed proposals will be accepted at the address below until 3:00 PM, Tuesday January 12, 2010:

616 E. Green Street, Suite 202
Champaign, IL 61820

The Board of Trustees of the University of Illinois (hereinafter, "the University") on behalf of the Illinois Public Higher Education Cooperative (hereinafter, "IPHEC") is seeking proposals from qualified firms to provide the stockless purchase of office products (including consumables and equipment) on an as needed basis for the period beginning on or about July 1, 2010 through June 30, 2014 with the option to renew for two (2) additional three (3) year renewal periods at the same terms and conditions based on continuing need, satisfactory performance, and availability of funds. Respondents must have e-commerce capability as described in the RFP specifications. The services requested will be utilized by participating IPHEC members throughout Illinois.
The purpose of this RFP is to establish a primary agreement (Prime Vendor Contract) for the stockless purchase of office products (including consumables and equipment) by the IPHEC member institutions which will enable the Universities to purchase their requirements for office products from a single source at the lowest possible cost including the lowest investment in on-site inventory and with the greatest array of value-added services. A single award to one supplier is anticipated. This agreement is designed to offer the IPHEC members flexibility in product selection as well as competitive pricing and premier service.
Respondents should read the RFP carefully and respond to each of the requested items. As stated in the RFP, questions must be submitted by November 20, 2009 at 5:00 p.m. local time.

For additional information, contact:
Rosey Murton
Phone: (217) 333-5049
FAX: (217) 239-6763
Submit one (1) original copy and twelve (12) copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Proposal documents may be obtained by contacting the Purchasing Office. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Other Public Documents
  • 1RMM201.pdf (933 KB)
  • 1RMM201AppendixI.pdf (389 KB)
  • 1RMM201UpdatedTableofContents.pdf (76 KB)
  • ALLFY09IPHEC.pdf (1 MB)
  • Amendment11RMM201.pdf (186 KB)