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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
RFP #1RMM207
Request for Proposal: Integrated Audio-Video Systems/Equipment Services
Renewal Info
Published Wednesday May 28, 2014
Renewal entered into with:
Vendor: CIM Technology Solutions
Amount: An estimated $83,000
Renewal: 1st of 1, 6/1/2014 through 8/29/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: ECS, Inc.
Amount: An estimated $100,000
Renewal: 1st of 1, 6/1/2014 through 8/29/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: SKC Communication Products, Inc.
Amount: An estimated $175,000
Renewal: 1st of 1, 6/1/2014 through 8/29/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Midwest Computer Products, Inc.
Amount: An estimated $50,000
Renewal: 1st of 1, 6/1/2014 through 8/29/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Zeller Digital Innovations, Inc.
Amount: An estimated $200,000
Renewal: 1st of 1, 6/1/2014 through 8/29/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Interstate Electronics Company
Amount: An estimated $45,000
Renewal: 1st of 1, 6/1/2014 through 8/29/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Comments: The Illinois Public Higher Education Cooperative (IPHEC) is extending the awards previously made for 90-days. This extension is made pursuant to 44 Ill. Adm. Code 4.2005(m) of the Higher Education Standard Procurement Rules. This extension is made under the renewal published May 4, 2012, and is an extension, not a renewal.

All vendors proposed for extension agreed to hold pricing firm over the term of the extension.

The IPHEC expects to solicit for these services going forward prior to the expiration of this extension. A new solicitation will be published on the Illinois Public Higher Education Procurement Bulletin.

As previously indicated, the award to SKC Communication Products, Inc. is assigned to SKC Communication Products, LLC.
The buyer for this procurement is now Daniel Szajna, (217) 333-2650.
The State Purchasing Officer for this procurement is now Gary Reis.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Friday June 8, 2012
Vendor: SKC Communication Products, Inc.
Change Order Amount: $0

The contract originally entered into with SKC Communication Products, Inc. Shawnee Mission, KS, has been assigned to SKC Communication Products, LLC, a Deleware limited liability company ("SKC LLC"), as allowed under the terms of the original contract. All terms and conditions from the original contract remain in effect with SKC LLC after acceptance of this assignment and this assignment will not change the estimated cost of renewal previously published for SKC Communication Products, Inc.

The State Purchasing Officer responsible for this procurement is Amanda Baylor.
The buyer for this procurement is now Nancy Berkman, (217) 265-6296.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday May 4, 2012
Renewal entered into with:
Vendor: CIM Technology Solutions
Amount: An estimated $165,000
Renewal: 1st of 1, 6/1/2012 through 5/31/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: ECS, Inc.
Amount: An estimated $200,000
Renewal: 1st of 1, 6/1/2012 through 5/31/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Interstate Electronics Company
Amount: An estimated $90,000
Renewal: 1st of 1, 6/1/2012 through 5/31/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Midwest Computer Products, Inc.
Amount: An estimated $100,000
Renewal: 1st of 1, 6/1/2012 through 5/31/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: SKC Communication Products, Inc.
Amount: An estimated $350,000
Renewal: 1st of 1, 6/1/2012 through 5/31/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Zeller Digital Innovations, Inc.
Amount: An estimated $400,000
Renewal: 1st of 1, 6/1/2012 through 5/31/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Comments: Some of the vendors are regional service providers and usage varies. Over the initial three year contract period, annual spend has varied due to classroom and building remodeling projects for IPHEC schools. Therefore, spend data is not necessarily a predictor of future IPHEC spend. Usage estimates for the renewal period are based upon IPHEC spend and current available purchase order estimates and quotes for upcoming service work.
The buyer for this procurement is now Nancy Berkman, (217) 265-6296.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday May 13, 2010
Awarded to:
Vendor: Midwest Computer Products, Inc., West Chicago, IL
Amount: An estimated $200,000
Terms:
An estimated start date of 6/1/2010 through 5/31/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Vendor: Roscor Corporation, Mount Prospect, IL
Amount: An estimated $200,000
Terms:
An estimated start date of 6/1/2010 through 5/31/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Vendor: SKC Communication Products, Inc., Shawnee Mission, KS
Amount: An estimated $200,000
Terms:
An estimated start date of 6/1/2010 through 5/31/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Vendor: Zeller Digital Innovations, Inc., Normal, IL
Amount: An estimated $200,000
Terms:
An estimated start date of 6/1/2010 through 5/31/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Vendor: ECS, Inc., Davenport, IA
Amount: An estimated $200,000
Terms:
An estimated start date of 6/1/2010 through 5/31/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Vendor: CIM Technology Solutions, Columbus, IN
Amount: An estimated $200,000
Terms:
An estimated start date of 6/1/2010 through 5/31/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Vendor: Interstate Electronics Company, Willowbrook, IL
Amount: An estimated $200,000
Terms:
An estimated start date of 6/1/2010 through 5/31/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Number of Unsuccessful, Responsive Respondents: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday March 9, 2010
Amendment #1 provides answers to vendor questions. Respondents should review carefully and return the amendment with their submittals. As a point of clarification, the scope of the RFP is inclusive of labor and equipment for specific installation jobs, but is not meant for standard orders of audio visual equipment.
First published Monday, February 22, 2010
Sealed proposals will be accepted at the address below until 3:00 PM, Tuesday March 16, 2010:

616 E. Green Street, Suite 202
Champaign, IL 61820

The Board of Trustees of the University of Illinois on behalf of the Illinois Public Higher Education Cooperative is seeking proposals from qualified firms to provide audio-video related systems and equipment for the period beginning on or around May 1, 2010 through April 30 2012 with the option to renew for one (1) additional two (2) year renewal period at the same terms and conditions based on continuing need, satisfactory performance, and availability of funds. The services requested will be utilized by participating IPHEC members throughout Illinois.
The purpose of this Request for Proposal (RFP) is to solicit proposals for providing complete integration/installation of audio-video related systems and equipment. This RFP will cover projects that require a combination of labor, services, equipment and materials to implement audio-video capabilities. Respondents should note that this is not a straight commodity purchase type of RFP, but instead, is for system and equipment integration/installation services along with the products related to those specific systems and equipment being installed.

For additional information, contact:
Rosey Murton
Phone: (217) 333-5049
FAX: (217) 239-6763
Submit one original and five copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Proposal documents may be obtained by contacting the Purchasing Office. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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  • 1RMM207.pdf (476 KB)
  • Amendment11RMM207.pdf (117 KB)