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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
RFP #1RMM921
Request for Proposal: Audio Visual Equipment and Catalogs
Change Order
Published Monday July 1, 2013
Vendor: United Visual, Inc.
Change Order Amount: $0

The contract originally entered into with United Visual, Inc., has been assigned to Conference Technologies, Inc.("CTI"), as allowed under the terms and conditions of the original contract. All terms and conditions from the original contract remain in effect with CTI after acceptance of this assignment and this assignment will not change the estimated award amount previously published for United Visual, Inc.
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Friday June 8, 2012
Vendor: SKC Smart Communications
Change Order Amount: $0

The contract originally entered into with SKC Communication Products, Inc. Shawnee Mission, KS, has been assigned to SKC Communication Products, LLC, a Deleware limited liability company ("SKC LLC"), as allowed under the terms of the original contract. All terms and conditions from the original contract remain in effect with SKC LLC after acceptance of this assignment and this assignment will not change the estimated cost of renewal previously pubished for SKC Communication Products, Inc.

The State Purchasing Officer responsible for this procurement is Amanda Baylor.
The buyer for this procurement is now Nancy Berkman, (217) 265-6296.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday February 17, 2012
Renewal entered into with:
Vendor: CIM
Amount: An estimated $1,600,000
Renewal: 1st of 1, 4/1/2012 through 3/31/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Midwest Computer Products, Inc.
Amount: An estimated $1,400,000
Renewal: 1st of 1, 4/1/2012 through 3/31/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: SKC Smart Communications
Amount: An estimated $800,000
Renewal: 1st of 1, 4/1/2012 through 3/31/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: United Visual, Inc.
Amount: An estimated $1,700,000
Renewal: 1st of 1, 4/1/2012 through 3/31/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Comments: Although the original contract award published indicated contract end dates for the initial term as 4/30/2012, the actual contracts entered into listed the end date of the initial term as 3/31/2012. The renewal start date listed in this notice is the correct date, 4/1/2012.
The buyer for this procurement is now Nancy Berkman, (217) 265-6296.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award InfoPublished Tuesday April 7, 2009
Awarded to:
Vendor: Midwest Computer Products, Inc., West Chicago, IL
Amount: An estimated $1,000,000
Terms:
An estimated start date of 5/1/2009 through 4/30/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Vendor: United Visual, Inc., Itasca, IL
Amount: An estimated $1,000,000
Terms:
An estimated start date of 5/1/2009 through 4/30/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Vendor: CIM, Columbus, IN
Amount: An estimated $1,000,000
Terms:
An estimated start date of 5/1/2009 through 4/30/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Vendor: SKC Smart Communications, Shawnee Mission, KS
Amount: An estimated $1,000,000
Terms:
An estimated start date of 5/1/2009 through 4/30/2012

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Number of Unsuccessful, Responsive Respondents: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday February 5, 2009
Respondents are reminded that any firm or individual who wishes to submit a proposal in response to this solicitation must attach a copy of the certificate of registration from the State Board of Elections as outlined in the RFP. A proposal cannot, by law, be accepted by the University if this is not included.
This notice has been modified
Published Tuesday February 3, 2009
Amendment #4 provides the answers to final vendor questions. Respondents are required to understand the terms of this amendment and return a signed acknowledgment form with their proposals.
This notice has been modified
Published Monday January 26, 2009
Amendment #3 provides an additional clarification. Respondents are required to understand the terms of this amendment and return a signed acknowledgment form with their proposals.
This notice has been modified
Published Wednesday January 21, 2009
Amendment #2 provides clarification about the shipping requirements for this RFP. Respondents are required to understand the terms of this amendment and return a signed acknowledgment form with their proposals. Please note the due date for this RFP has been changes to February 12, 2009 at 3:00 p.m. CST.
This notice has been modified
Published Tuesday January 13, 2009
Amendment #1 provides answers to vendor questions. Respondents must return a signed copy of the amendment with their proposals.
First published Tuesday, January 6, 2009
Sealed proposals will be accepted at the address below until 3:00 PM, Thursday February 12, 2009:

616 E. Green Street, Suite 213
Champaign, IL 61820

The Board of Trustees of the University of Illinois on behalf the Illinois Public Higher Education Cooperative (IPHEC) is seeking proposals from qualified firms to provide audio visual products and catalogs for the period beginning on or about April 1, 2009 through March 31, 2012 with the option to renew for one (1) additional two (2) year renewal period at the same terms and conditions based on continuing need, satisfactory performance, and availability of funds.
In order to be considered a qualified bidder, respondents must be a manufacturer's authorized reseller. Respondents are encouraged to bid their entire portfolio of equipment and products. IPHEC makes no guarantees as to the contract expenditures. Respondents must have e-commerce capability as described in the RFP specifications. The services requested will be utilized by participating IPHEC members throughout Illinois.

For additional information, contact:
Rosey Murton
University Sourcing
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
Phone: (217) 333-5049
FAX: (217) 239-6763
Submit 1 original and 7 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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