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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
RFP #1SLE1302
Request for Proposal: Office Furniture, Accessories, and Service
Renewal Info
Published Monday June 18, 2018
Renewal entered into with:
Vendor: Allsteel, Inc.
Amount: An estimated $22,000,000
Renewal: 1st of 2, 7/1/2018 through 6/30/2021
Pricing Changes: 
none
Service/Product Changes: 
none
Potential Future Renewals: $15,000,000
Vendor: Haworth, Inc.
Amount: An estimated $22,000,000
Renewal: 1st of 2, 7/1/2018 through 6/30/2021
Pricing Changes: 
none
Service/Product Changes: 
added Soji seating line
Potential Future Renewals: $15,000,000
Vendor: Kimball Office, Inc.
Amount: An estimated $22,000,000
Renewal: 1st of 2, 7/1/2018 through 6/30/2021
Pricing Changes: 
none
Service/Product Changes: 
none
Potential Future Renewals: $15,000,000
The buyer for this procurement is now Graham LaMontagne, (217) 300-6452.
The State Purchasing Officer for this procurement is now Geno Marchizza.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday September 9, 2013
Awarded to:
Vendor: Allsteel, Inc., Muscatine, IA
Amount: An estimated $27,100,000
Terms:
An estimated start date of 9/27/2013 through 6/30/2018

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 three-year, then 1 two-year
Potential Future Renewals: $33,000,000
Vendor: Haworth, Inc., Holland, MI
Amount: An estimated $27,100,000
Terms:
An estimated start date of 9/27/2013 through 6/30/2018

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 three-year, then 1 two-year
Potential Future Renewals: $33,000,000
Vendor: Kimball Office, Inc., Jasper, IN
Amount: An estimated $27,100,000
Terms:
An estimated start date of 9/27/2013 through 6/30/2018

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 three-year, then 1 two-year
Potential Future Renewals: $33,000,000
Number of Unsuccessful, Responsive Respondents: 11
Comments:
Multiple awards are being made in order to secure adequate furniture sources for all IPHEC Member Institutions. As furniture requirements are identified, the Member Institutions will solicit a written quotation from each awardee on each furniture installation requirement and make an award to the lowest priced awardee that meets the needs of the Member Institution. The overall award has an estimated initial term for all purchases under this award of $81.3 Million and $99.0 Million for the renewal terms. These are estimates and not a guarantee of spend.
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday April 3, 2013
The IPHEC wishes to send out this "reminder" that the required certifications and financial disclosures must be filled out completely, including marking check boxes within the documents. Please read Attachment EE - Standard Certifications carefully. Pay close attention to number 28 which is a disclosure regarding the Government of Iran. There are two check boxes; and one of these must be checked or your offer may be considered "not-responsive". Please also make sure that all documents are signed if there is a signature box, which includes any attachments, appendices, and amendments to this solicitation. The responsibility of the Respondent is covered in section A.18.2 Responsibility; and the Section C - Offer Letter includes a check list. This Reminder does not change the previously published due date/time.
This notice has been modified
Published Monday April 1, 2013
The IPHEC is publishing the document "Amendment 2-1SLE1302.pdf" to the Bulletin to amend the solicitation document and address the final group of questions received from potential respondents to this solicitation. The published amendment document must be completed, signed and returned along with your proposal. Failure to submit the signed amendment with your proposal may result in finding your proposal as "not responsive". This amendment does not change the previously published due date/time.
This notice has been modified
Published Thursday March 21, 2013
The IPHEC is publishing the document "Amendment 1 - 1SLE1302.pdf" to the Bulletin to amend the solicitation document and address questions received from potential respondents to this solicitation. The published amendment document must be completed, signed and returned along with your proposal. Failure to submit the signed amendment with your proposal may result in finding your proposal as "not responsive". This amendment does not change the previously published due date/time.
First published Tuesday, March 5, 2013
Sealed proposals will be accepted at the address below until 3:00 PM, Friday April 12, 2013:

University Sourcing
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820

The Illinois Public Higher Education Cooperative (IPHEC) is accepting proposals to establish an award, or awards, to provide flexibility in choice of office furniture products and accessories with the greatest array of value added services, at the most competitive and advantageous pricing to the IPHEC participating Universities. The office furniture products, accessories and installation services are outlined in the attached solicitation document, Request for Proposal (RFP)1SLE1302.
The IPHEC requires the furnishing and delivery of office furniture and accessories with additional installation services for an initial term of five (5) years; commencing on July 1, 2013, or upon the execution of the award; and extending until June 30, 2018. There are two (2) renewal periods; one (1) renewal period of three (3) years extending the award to June 30, 2021; followed by one (1) renewal period of (2) years which will extend the award to June 30, 2023. The initial term and the two (2) renewal periods are for a total not to exceed ten (10) years; however the awarded initial term and the two (2) renewal periods are at the sole discretion of the IPHEC, based on the IPHEC's continuing need, the awarded vendor performance, and the IPHEC's availability of funds.
Clarification questions will be accepted by the solicitation contact, listed below, until close of business day (5:00 p.m. C.D.T.) Wednesday, March 13, 2013. All responses to questions will be issued in the form of an addendum on the Illinois Public Higher Education Procurement Bulletin, after the close of the submission date for clarifications. It will be the Respondent's responsibility to check the Procurement Bulletin for any updates to this solicitation during the solicitation process.
There are seven (7) documents that are part of this solicitation which include 1SLE1302.doc; ShippingHistory.xlsx; CategoryListPriceFile-SingleAward.xlsx; CategoryListPriceFile-MultipleAward.xlsx; BalanceoftheLine-SingleAward.xlsx; BalanceoftheLine-MultipleAward.xlsx; and SampleParticipatingUniversityContracts.pdf. Respondents must return them with your submitted proposal in accordance with section A8 "Submission of Offers" of the RFP document.
Submit 1 original and 16 copies of your technical proposal offer in Packet 1, one original and two copies of the price offer in Packet 2; and one original and two copy of your firm's Utilization Plan in Packet 3, as defined in the solicitation document A.8. Please also submit the requested number of CD's or USB Flash Drives, for each packet as defined. Technical/Price/Utilization proposals cannot be combined on one CD or USB Flash Drive.

For additional information, contact:
Sherri Eddings
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
Phone: (217) 333-3840
FAX: (217) 239-6760
State Purchasing Officer - Gary Reis
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • 1SLE1302.docx (488 KB)
  • 1SLE1302BalanceoftheLinePriceFile-MultipleAward.xlsx (19 KB)
  • 1SLE1302BalanceoftheLinePriceFile-SingleAward.xlsx (18 KB)
  • 1SLE1302CategoryListPriceFile-MultipleAward.xlsx (39 KB)
  • 1SLE1302CategoryListPriceFile-SingleAward.xlsx (38 KB)
  • 1SLE1302ShippingHistory.xlsx (17 KB)
  • Amendment1-1SLE1302.pdf (268 KB)
  • Amendment2-1SLE1302.pdf (166 KB)
  • SampleParticipatingUniversityContracts.pdf (644 KB)
Conflict of Interest Document
  • ResponseFromPPB-IlliniSupplyInc09-13-13.pdf (253 KB)
  • ResponseFromPPB-LouerFacilitiesPlanning09-13-13.pdf (256 KB)