To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

Illinois Public Higher Education Cooperative
Bid #1SLE1401
Invitation for Bid: Air Filters
Renewal Info
Published Wednesday November 25, 2015
Renewal entered into with:
Vendor: Koch Filter Corporation
Amount: An estimated $1,200,000
Renewal: 1st of 1, 1/1/2016 through 12/31/2017
Pricing Changes: 
Service/Product Changes: 
Potential Future Renewals: None
The buyer for this procurement is now Marcy Wright, (217) 300-4043.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday December 31, 2013
Awarded to:
Vendor: Koch Filter Corporation, Louisville, United States
Amount: An estimated $1,125,000
An estimated start date of 1/15/2014 through 12/31/2015

This vendor has agreed to extend their offer to other state universities of Illinois.

1 two-year
Potential Future Renewals: $1,200,000
Number of unsuccessful, responsive bidders: 6
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Tuesday, November 12, 2013
Sealed bids will be accepted at the address below until 3:00 PM, Tuesday December 10, 2013:

University Sourcing
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820

The Illinois Public Higher Education Cooperative (IPHEC) is accepting bids to establish an award with a single or multiple bidders for the purchase of air filters for the IPHEC participating Universities at the lowest possible total cost with the best value-added services. Multiple bidders may be offered an award based on geographic location or region if it is determined to be in the best financial interest of the participating Universities.
The duration of the award will be for a two (2) year period commencing on January 1, 2014 and extending through December 31, 2015 with the option provided to renew the contract for one (1) two year period from January 1, 2016 through December 31, 2017.
Clarification questions will be accepted by the solicitation contact, listed below, until close of business day (5:00 P.M local time), Tuesday, November 19. All responses to questions will be issued in the form of an addendum on the Illinois Public Higher Education Procurement Bulletin after the close of the submission date for clarifications. It will be the Bidder's responsibility to check the Procurement Bulletin for any updates to this solicitation during the solicitation process.
There are four (4) documents that are part of this solicitation which include 1SLE1401.pdf (the bid document); 1SLE1401CoreList.xlsx (Bid Prices for Core items); 1SLE1401BalanceoftheLine.xlsx (Bid prices for the Bidders "balance" of their line and bid offer to the IPHEC); ContractTemplatesforIPHECMemberInstitutions.pdf (for review of IPHEC contracts which may be administered by the participating University). Bidders must return these documents with their Bid submittal in accordance with the directions in Section A.7 "Submission of Offers" of the Invitation For Bid (IFB) solicitation document.
Bidders are to submit 1 signed original and three (3) copies of the signed original bid in a sealed envelope or container. In addition, Bidder must submit two (2) copies of the signed bid response on CD or USB flash drive in Excel or compatible (Access). The bid offer; the utilization plan; and the price sheets may all be submitted in one package; however they must be in separately sealed envelopes and marked clearly on the outside with the bid # and the description.

For additional information, contact:
Sherri Eddings
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
Phone: (217) 333-3840
FAX: (217) 239-6760
State Purchasing Officer - Gary Reis
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval. There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • 1SLE1401AirFilter.pdf (639 KB)
  • 1SLE1401Balanceoftheline.xlsx (160 KB)
  • 1SLE1401CoreList.xlsx (200 KB)
  • ContractTemplatesforIPHECMemberInstitutions.pdf (638 KB)