Public Higher Education Bulletin

The Illinois Public Higher Education Cooperative (IPHEC) is accepting bids to establish an award with a single or multiple bidders for the purchase of air filters for the IPHEC participating Universities at the lowest possible total cost with the best value-added services. Multiple bidders may be offered an award based on geographic location or region if it is determined to be in the best financial interest of the participating Universities.

The duration of the award will be for a two (2) year period commencing on January 1, 2014 and extending through December 31, 2015 with the option provided to renew the contract for one (1) two year period from January 1, 2016 through December 31, 2017.

Clarification questions will be accepted by the solicitation contact, listed below, until close of business day (5:00 P.M local time), Tuesday, November 19. All responses to questions will be issued in the form of an addendum on the Illinois Public Higher Education Procurement Bulletin after the close of the submission date for clarifications. It will be the Bidder's responsibility to check the Procurement Bulletin for any updates to this solicitation during the solicitation process.

There are four (4) documents that are part of this solicitation which include 1SLE1401.pdf (the bid document); 1SLE1401CoreList.xlsx (Bid Prices for Core items); 1SLE1401BalanceoftheLine.xlsx (Bid prices for the Bidders "balance" of their line and bid offer to the IPHEC); ContractTemplatesforIPHECMemberInstitutions.pdf (for review of IPHEC contracts which may be administered by the participating University). Bidders must return these documents with their Bid submittal in accordance with the directions in Section A.7 "Submission of Offers" of the Invitation For Bid (IFB) solicitation document.

Bidders are to submit 1 signed original and three (3) copies of the signed original bid in a sealed envelope or container. In addition, Bidder must submit two (2) copies of the signed bid response on CD or USB flash drive in Excel or compatible (Access). The bid offer; the utilization plan; and the price sheets may all be submitted in one package; however they must be in separately sealed envelopes and marked clearly on the outside with the bid # and the description.

The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval. There is a BEP goal for this procurement. See solicitation documentation for details.