Renewal entered into with:Vendor: CTG, Inc. of Illinois / dba Novanis
Amount: An estimated $15,000,000
Renewal: 1st of 1, 7/1/2020 through 6/30/2023
Pricing Changes:
Pricing will increase 3%
Service/Product Changes:
none
Potential Future Renewals:
None
The buyer for this procurement is now Graham LaMontagne, (217) 300-6452.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Awarded to:Vendor: CTG, Inc. of Illinois / dba Novanis, Springfield, IL
Amount: An estimated $33,270,475.26
Terms:
An estimated start date of 3/30/2015 through 6/30/2020
This vendor has agreed to extend their offer to other state universities of Illinois.
Renewals:
1 three-year
Potential Future Renewals:
$26,866,540.29
5
Comments:
The Illinois Public Higher Education Cooperative extended a bid request to "establish an award with a single or multiple bidders for the purchase of Microcomputer Systems, supporting products and services, on an "as needed" basis for the participating IPHEC Universities. Multiple bidders may be offered an award based on the IPHEC historical spend by Manufacturer."
The proposed award is for a single bidder, CTG Inc. of Illinois / dba Novanis for Lenovo microcomputer systems, supporting products and services. There was no cost savings over current pricing from the other respondents.
The start date provided above is an estimated start date. The actual start date will be upon acknowledgement of the IPHEC award. The amounts listed are estimated and are not a guarantee of spend.
Individual orders by IPHEC Member Institutions against this award are subject to Executive Order 15-08 issued by the Governor of Illinois on January 15, 2015.
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The IPHEC is publishing the document "1SLE1402 Amendment1.pdf" to the Bulletin to address questions received from potential bidders to this solicitation document. The published amendment document does not need to be signed and returned with your proposal because it does not change the requirements originally stated in the solicitation. This addendum does not change the previously published due date/time.
First published Friday, May 30, 2014
Sealed bids will be accepted below until 4:00 PM, Tuesday July 1, 2014:
At the following address:
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
The Illinois Higher Education Cooperative (IPHEC) is accepting bids to establish an award with a single or multiple bidders for the purchase of Microcomputer Systems, Supporting Products and Services, on an "as needed" basis for the participating IPHEC Universities. Multiple bidders may be offered an award based on the IPHEC historical spend by Manufacturer.
The duration of the award will be for a five year period commencing on signed agreement date with the IPHEC (approximately August 1, 2014) and extending through June 30, 2019, with the option provided to renew the award for one three-year period from July 1, 2019 through June 30, 2022, under the same terms and conditions, based on continuing need, satisfactory performance, and availability of funds and at the sole discretion of the IPHEC, for a total of eight years.
Clarification questions will be accepted by the solicitation contact listed below, until close of business day (5:00 P.M. local time), Thursday June 12, 2014. All responses to questions will be issued in the form of an addendum on the Illinois Public Higher Education Procurement Bulletin after the close of the submission date for clarifications. It will be the Bidder's responsibility to check the Procurement Bulletin for any updates to this solicitation during the solicitation process.
There are three documents that are part of this solicitation which include 1SLE1402_Microcomputers_Bid.docx which is the bid document which outlines the requirements for submitting an offer to the IPHEC. 1SLE1402_PriceFile.xlsx includes five worksheets within the excel spreadsheet. Category worksheet must be completed by all bidders. The remaining four spreadsheets are manufacture specific defined as Dell, Lenovo, HP, and Other. Your response must be in this excel format. The third attachment to this solicitation is SampleParticipatingUniversityContracts.pdf. This file contains the contract templates for IPHEC Member Institutes in Adobe PDF format for your review.
Bidders are to submit the original signed bid documents (marked original), three signed hard copies (marked copies), along with two electronic copies (on CD or USB flash drive). The entire submittal will include the signed bid (sections 1 and 2); the price files, all completed attachments AA,BB,CC,DD,EE,FF,GG,HH,II, completed and signed Appendix I, II, and III; and any signed amendments posted to the Bulletin during the solicitation process.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Sherri Eddings
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-3840
FAX: (217) 239-6760
State Purchasing Officer - Gary Reis
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This procurement may be contingent on Board of Trustees approval.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
