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Public Higher Education Bulletin

University of Illinois System
Bid #1SLE1602


Renewal Info
Published Wednesday June 15, 2022
Renewal entered into with:
Vendor: Eby-Brown
Amount: An estimated $8,000,000
Renewal: 1st of 1, 7/1/2022 through 6/30/2026
Pricing Changes: 
Service/Product Changes: 
Potential Future Renewals: None
The buyer for this procurement is now Teri Merrell , (217) 244-3732.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Bridget McHatton.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Monday June 27, 2016

Eby-BrownNaperville, IL

  • Amount: An estimated $12,000,000
  • Terms: An estimated start date of 7/1/2016 through 6/30/2022
  • Renewals: 1 four-year
  • Potential Future Renewals: $8,000,000
  • This vendor has agreed to extend their offer to other state universities of Illinois.

Unsuccessful respondents (1)

Buyer for this procurement: Sherri Eddings, (217) 333-3840

State purchasing officer for this procurement: Lee Saulter

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Wednesday April 27, 2016
The bid opening date has been changed (extended) to May 12, 2016 at 3:00 P.M.
First published Friday, April 8, 2016
Sealed bids will be accepted below until 4:00 PM, Thursday May 12, 2016:
At the following address:
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
The Board of Trustees of the University of Illinois is seeking proposals from multiple qualified firms to provide Convenience Food Products, Specialty Food Items, and Sundry Items and Services. The convenience foods and sundries from this solicitation, will be used for resale operations at University convenience stores, snack bars, University Housing Units, other internal departments, and other venues. The campus locations include the University of Illinois at Champaign-Urbana, Chicago, and at Springfield. The University of Illinois expects to receive access to the awarded vendor's full catalog of products, as explained in detail in the solicitation document. A single award is anticipated.
The initial award will commence upon award acceptance for a six (6) year period beginning July 1, 2016 and extending through June 30, 2022, with the option to renew for one (1) four (4) year period from July 1, 2022 through June 30, 2026, under the same terms and conditions, based on continuing need, satisfactory performance, and availability of funds, and at the sole discretion of the University, for a total of ten (10) years.
Vendor questions / University Responses: All questions regarding this solicitation must be in written form and submitted to the solicitation contact, Ms. Sherri Eddings, no later than April 18, 2016 at End of Day. Questions received and University responses may be posted as an addendum to the original solicitation on the Bulletin. Only written responses to questions shall be binding on the University of Illinois. Vendors are responsible for monitoring the Bulletin for addenda and other updates.
There are four(4) separate documents which are a part of this solicitation, and which have been attached to the Bulletin. These completed documents are required to be submitted with the Bid Response. The bid document IFB_1SLE1602.docx; the bid price file 1SLE1602_Price_Bid.xlsx; attachment DD - PPI, and a copy of the University Contract for review.
The requirements for submitting a bid is detailed the solicitation document; section 1 - Instructions for Submitting Responses. Please read these requirements carefully and submit as requested.
The BEP Goal for this solicitation has been set at 20%.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Sherri Eddings
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-3840
FAX: (217) 239-6760
State Purchasing Officer - Lee Saulter
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This procurement may be contingent on Board of Trustees approval.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1SLE1602_Amendment1.pdf (70 KB)
  • 1SLE1602_PPI.pdf (4 MB)
  • 1SLE1602_Price_Bid.xlsx (83 KB)
  • IFB1SLE1602.docx (551 KB)
  • SampleUniversityofIllinoisContract.docx (49 KB)