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Public Higher Education Bulletin

 
University of Illinois System
Bid #1SLE1602
Invitation for Bid: CONVENIENCE FOODS AND SUNDRIES
Award Info Published Monday June 27, 2016
Awarded to:
Vendor: Eby-Brown, Naperville, IL
Amount: An estimated $12,000,000
Terms:
An estimated start date of 7/1/2016 through 6/30/2022

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 four-year
Potential Future Renewals: $8,000,000
Number of unsuccessful, responsive bidders: 1
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday April 27, 2016
The bid opening date has been changed (extended) to May 12, 2016 at 3:00 P.M.
First published Friday, April 8, 2016
Sealed bids will be accepted at the address below until 3:00 PM, Thursday May 12, 2016:

Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820

The Board of Trustees of the University of Illinois is seeking proposals from multiple qualified firms to provide Convenience Food Products, Specialty Food Items, and Sundry Items and Services. The convenience foods and sundries from this solicitation, will be used for resale operations at University convenience stores, snack bars, University Housing Units, other internal departments, and other venues. The campus locations include the University of Illinois at Champaign-Urbana, Chicago, and at Springfield. The University of Illinois expects to receive access to the awarded vendor's full catalog of products, as explained in detail in the solicitation document. A single award is anticipated.
The initial award will commence upon award acceptance for a six (6) year period beginning July 1, 2016 and extending through June 30, 2022, with the option to renew for one (1) four (4) year period from July 1, 2022 through June 30, 2026, under the same terms and conditions, based on continuing need, satisfactory performance, and availability of funds, and at the sole discretion of the University, for a total of ten (10) years.
Vendor questions / University Responses: All questions regarding this solicitation must be in written form and submitted to the solicitation contact, Ms. Sherri Eddings, no later than April 18, 2016 at End of Day. Questions received and University responses may be posted as an addendum to the original solicitation on the Bulletin. Only written responses to questions shall be binding on the University of Illinois. Vendors are responsible for monitoring the Bulletin for addenda and other updates.
There are four(4) separate documents which are a part of this solicitation, and which have been attached to the Bulletin. These completed documents are required to be submitted with the Bid Response. The bid document IFB_1SLE1602.docx; the bid price file 1SLE1602_Price_Bid.xlsx; attachment DD - PPI, and a copy of the University Contract for review.
The requirements for submitting a bid is detailed the solicitation document; section 1 - Instructions for Submitting Responses. Please read these requirements carefully and submit as requested.
The BEP Goal for this solicitation has been set at 20%.

For additional information, contact:
Sherri Eddings
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
Phone: (217) 333-3840
FAX: (217) 239-6760
State Purchasing Officer - Lee Saulter
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1SLE1602_Amendment1.pdf (70 KB)
  • 1SLE1602_PPI.pdf (4 MB)
  • 1SLE1602_Price_Bid.xlsx (83 KB)
  • IFB1SLE1602.docx (551 KB)
  • SampleUniversityofIllinoisContract.docx (49 KB)