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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
RFP #1SLE1702

Request for Proposal: Advertising And Marketing Products

Renewal Info
Published Friday May 8, 2020
Renewal entered into with:
Vendor: Bienali Promotions, LLC
Amount: An estimated $0
Renewal: 1st of 1, 7/1/2020 through 6/30/2022
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Big Picture Marketing, Inc.
Amount: An estimated $0
Renewal: 1st of 1, 7/1/2020 through 6/30/2022
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Motr Grafx, LLC
Amount: An estimated $0
Renewal: 1st of 1, 7/1/2020 through 6/30/2022
Pricing Changes: 
Pricing will decrease 2%
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: ProBiz Products, LLC
Amount: An estimated $0
Renewal: 1st of 1, 7/1/2020 through 6/30/2022
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Silk Worm, Inc.
Amount: An estimated $0
Renewal: 1st of 1, 7/1/2020 through 6/30/2022
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: SJB Promotions, Inc.
Amount: An estimated $0
Renewal: 1st of 1, 7/1/2020 through 6/30/2022
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Stitch Me, LLC
Amount: An estimated $0
Renewal: 1st of 1, 7/1/2020 through 6/30/2022
Pricing Changes: 
Pricing will decrease 5%
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: World of Promotions, Inc.
Amount: An estimated $0
Renewal: 1st of 1, 7/1/2020 through 6/30/2022
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Comments: Purchase Orders will be issued by each IPHEC participating Member Institution on an "as needed" basis. Each IPHEC University will issue their own purchase orders and are responsible for their own invoices. There is no guarantee if any level or ordering activity to the awarded vendors. This small business set aside RFP is worth a total estimated amount of $2,500,000. per year for the IPEC Member Institutions; estimated $7,5000,000. for the three year award period, and an additional $5,000,000. estimated for the potential future renewals.
The buyer for this procurement is now Graham LaMontagne, (217) 300-6452.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday June 20, 2017
Awarded to:
Vendor: Bienali Promotions, LLC, Highland Park, IL
Amount: An estimated $0
Terms:
An estimated start date of 7/1/2017 through 6/30/2020

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Potential Future Renewals: $0
Vendor: Big Picture Marketing, Inc., Chicago, IL
Amount: An estimated $0
Terms:
An estimated start date of 7/1/2017 through 6/30/2020

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Potential Future Renewals: $0
Vendor: Motr Grafx, LLC, Niles, IL
Amount: An estimated $0
Terms:
An estimated start date of 7/1/2017 through 6/30/2020

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Potential Future Renewals: $0
Vendor: ProBiz Products, LLC, Hinsdale, IL
Amount: An estimated $0
Terms:
An estimated start date of 7/1/2017 through 6/30/2020

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Potential Future Renewals: $0
Vendor: Silk Worm, Inc., Murphysboro, IL
Amount: An estimated $0
Terms:
An estimated start date of 7/1/2017 through 6/30/2020

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Potential Future Renewals: $0
Vendor: SJB Promotions, Inc., Mason City, IL
Amount: An estimated $0
Terms:
An estimated start date of 7/1/2017 through 6/30/2020

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Potential Future Renewals: $0
Vendor: Stitch Me, LLC, Chicago, IL
Amount: An estimated $0
Terms:
An estimated start date of 7/1/2017 through 6/30/2020

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Potential Future Renewals: $0
Vendor: World of Promotions, Inc., Elk Grove Village, IL
Amount: An estimated $0
Terms:
An estimated start date of 5/22/2017 through 6/30/2020

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
1 two-year
Potential Future Renewals: $0
Number of Unsuccessful, Responsive Respondents: 0
Comments:
Purchase Orders will be issued by each IPHEC participating Member Institution on an "as needed" basis. Each IPHEC University will issue their own purchase orders and are responsible for their own invoices. There is no guarantee if any level or ordering activity to the awarded vendors. This small business set aside RFP is worth a total estimated amount of $2,500,000. per year for the IPEC Member Institutions; estimated $7,5000,000. for the three year award period, and an additional $5,000,000. estimated for the potential future renewals.
The State Purchasing Officer for this procurement is now Ben Bagby.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday February 15, 2017
1SLE1702_Amendment 1.pdf has been attached as a separate document. This document amends the solicitation document by addressing questions received from potential respondents to this solicitation. Please sign and date and return with your response to the RFP 1SLE1702.
This notice has been modified
Published Wednesday January 11, 2017
The pre-submission conference has been moved from January 13 at 9:00 a.m. at Illini Plaza, 1817 South Neil Street, Champaign, IL Conference Room 204 to January 24, 2017 at 9:00 a.m. at the same address. If you cannot attend however you wish to call in the Skype Information has been attached as the public document Skypeinformation.pdf. The Bid Opening Date has also been changed. The bid opening date has been changed to Thursday, March 9, 2017 at 3:00 p.m. in room 204 at the address given above. Form B for the IPG Registration and Additional Certifications has also been attached as a separate document. FormB.doc
This notice has been modified
Published Tuesday January 10, 2017
Hyperlink changes: Page 5: IV. Mandatory Pre-Qualification Requirements. The first hyperlink has an extension of .cfmin. The extension is .cfm. Page 11; 1.12 Veteran Owned Small Business Participation and Utilization Plan: Both hyperlinks begin with http://www2.illinois. Remove the letter "2" so that is www.illinois.
First published Tuesday, December 20, 2016
Sealed proposals will be accepted below until 3:00 PM, Thursday March 9, 2017:
At the following address:
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
The Board of Trustees of the University of Illinois, on behalf of the Illinois Public Higher Education Cooperative (IPHEC), is seeking proposals for Advertising and Marketing Products from responsible small business vendors to meet its needs through the small business set-aside program of the State of Illinois as defined by the Illinois Procurement Code (30ILCS 500/45-45) Sec. 45-45 Small Businesses.
The IPHEC is seeking an open catalog of Advertising and Marketing products that can be imprinted using different processes, based on the desired characteristics of the finished product. The IPHEC Member Institutions require quick turn-around times, the ability of the vendor to manage multiple orders, have reliable and accurate service, and the ability to make shipments to several different locations, all on an "as needed" basis at the lowest total cost.
The IPHEC expects to make a "Multiple Award" with a pre-qualified pool of Vendors under Section 4.2036 Other Methods of Source Selection.
The initial award period will commence upon award acceptance(on or around May 1, 2017) for a three (3) year period extending through June 30, 2020, with an option to renew the award for one(1) additional two (2) year renewal period from July 1, 2020 through June 30, 2022, under the same terms and conditions, based on continuing need, satisfactory performance, and availability of funds, for a total of five (5) years, at the sole discretion of the IPHEC.
A non-mandatory pre-solicitation meeting will be held on Friday, January 13, 2017 at the address below for the Illini Plaza in Champaign, IL. A call in "Skype" meeting will be set up for any firm who cannot attend in person, but has asked for access. The meeting room is on the 2nd Floor and is #204. Please provide any questions that you may have by Tuesday, January 10, 2017.
Vendor Questions/University Responses: All questions/concerns regarding this solicitation, including specifications, other than those raised at any pre-solicitation conference held regarding this solicitation, must be in written form and submitted to the Solicitation Contact, Ms. Sherri Eddings, no later than Thursday, January 20, 2017. Questions received and University responses may be posted as an addendum to the original solicitation on the Bulletin; only these written responses to questions shall be binding on the IPHEC and it's Member Institutions. Vendors are responsible for monitoring the Bulletin for addenda and other updates.
There are 6 documents that are a part of this solicitation and must be submitted with your bid offer. The bid document 1SLE1702_RFP.docx; The price file 1SLE1702_Price_File.xlsx; 1SLE1702_BEP_Letter_of_Intent.pdf; 1SLE1702_BEP_Plan.pdf; 1SLE1702_Small_Business_Plan.pdf, and SampleParticipatingUniversityContract.pdf which includes samples of current contract templates with terms and conditions for those IPHEC Universities who require a contract after an IPHEC award.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Sherri Eddings
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-3840
FAX: (217) 239-6760
State Purchasing Officer - Ben Bagby
Submit 1 original and 1 additional copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1SLE1702_Amendment1.pdf (111 KB)
  • 1SLE1702_BEP_Letter_of_Intent.pdf (114 KB)
  • 1SLE1702_BEP_Plan.pdf (167 KB)
  • 1SLE1702_Price_File.xlsx (82 KB)
  • 1SLE1702_RFP.docx (247 KB)
  • 1SLE1702_Veteran_Small_Business_Plan.pdf (160 KB)
  • FormB.docx (32 KB)
  • SampleParticipatingUniversityContracts.pdf (638 KB)
Other Public Documents
  • Skypeinformation.pdf (141 KB)