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Public Higher Education Bulletin

 
University of Illinois System
RFP #1SLE1703
Request for Proposal: ONLINE DIGITAL ADVERTISING AND MARKETING SERVICES
Award Info Published Friday August 31, 2018
Awarded to:
Vendor: Carnegie Communications, LLC, Westford, IL
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Vendor: Conroy Media Ltd, Willowbrook, IL
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Vendor: eBiz Universe, Inc., Schaumburg, IL
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Vendor: Level Brand, LLC, Minneapolis, MN
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Vendor: March Marketing, LLC, Wheaton, IL
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Vendor: The Motion Agency fka Agency MSI, Chicago, IL
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Vendor: Media Link, Inc., Rock Island, IL
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Vendor: Studio V Design, Inc., Chicago, IL
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Vendor: VisionPoint Media, Inc., Raleigh, NC
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Vendor: Central States Media Management Inc., Peoria, IL
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Vendor: Stevens & Tate, Inc., Lombard, IL
Amount: An estimated $0
Terms:
An estimated start date of 9/15/2018 through 6/30/2024
Renewals:
1 four-year
Potential Future Renewals: $0
Number of Unsuccessful, Responsive Respondents: 1
Comments:
The combined estimate for these awards for the initial six (6) year term is $35 Million. The estimate for the renewal period of four (4) years is $30 Million. These estimates are based off of historical spend for online digital advertising and marketing services and are not a guarantee of services under the proposed award. This award is to a qualified pool of vendors as allowed under 4.2036 b). Since it is not known at this time which awardee will receive individual transactions under the award, no award amount estimate has been provided to each of the proposed awardees.

Additional award information required by Section 7 of the Business Enterprise Act (30 ILCS 575/) is attached to this notice.
The State Purchasing Officer for this procurement is now Geno Marchizza.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday July 27, 2017
Amendment 2 has been attached as a separate document titled 1SLE1703_Amendment_2.pdf; along with 1SLE1703DiversityGoalEstablishmentException_reader.pdf. The Office of Supplier Diversity has amended the diversity goal by adding a 3% Veteran's Goal.
This notice has been modified
Published Tuesday July 25, 2017
Amendment 1 has been attached as a separate document titled 1SLE1703_Amendment_1.pdf. This amendment addresses the Questions asked by potential Respondents and the Answers from the University.
This notice has been modified
Published Friday July 14, 2017
The bid opening date has been changed to August 17, 2017 at 3:00 P.M.
First published Wednesday, July 12, 2017
Sealed proposals will be accepted at the address below until 3:00 PM, Thursday August 17, 2017:

Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820

The University of Illinois System, on behalf of the Board of Trustees, request proposals from responsible vendors to provide online digital advertising and marketing services to the University of Illinois System on an "as needed" basis. The University System includes, but is not limited to, the administrative offices, the three main University locations in Urbana-Champaign (UIUC); Chicago (UIC) and Springfield (UIS); all regional University locations; the Division of Intercollegiate Athletics; County Extension Offices; off-site research centers; hospitals; clinics; and veterinarian medical centers.
Also having access to the awarded contract(s) are University Related Organizations (URO) which include, but are not limited to; Research Park; Illinois VENTURES; Prairieland Energy; the University of Illinois Foundation; The University Alumni Association; and the Athletic Associations.
A multiple award is anticipated; however a single award may be made based on the responses received and the evaluations conducted. Any contract resulting from this solicitation will have an initial term of approximately six (6) years with a start date upon the last dated contract signature of the parties. The initial period end date is June 30, 2023. There is one (1) renewal option with a length of four (4) years from July 1, 2023 through June 30, 2027, under the same terms and conditions, based on continuing need, satisfactory performance, and availability of funds, for a total of ten (10) years.
The requirements for submitting a response to this solicitation is detailed in section 1.6 - Due Date, Time, Address and Requirements for Submission of Responses.

For additional information, contact:
Sherri Eddings
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
Phone: (217) 333-3840
FAX: (217) 239-6760
State Purchasing Officer - Geno Marchizza
Submit 1 original, 1 USB, and 1 or 2 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1SLE1703DiversityGoalEstablishmentException_reader.pdf (236 KB)
  • 1SLE1703_Amendment2.docx (23 KB)
  • 1SLE1703_Amendment_1.pdf (202 KB)
  • 1SLE1703_BEP.docx (40 KB)
  • 1SLE1703_BLS.pdf (211 KB)
  • 1SLE1703_Copy_Technical_Eval_Form.pdf (86 KB)
  • 1SLE1703_FormA.docx (77 KB)
  • 1SLE1703_FormB.docx (32 KB)
  • 1SLE1703_Online_Digital_and_Marketing_Services.docx (235 KB)
Other Public Documents
  • 1SLE1703AdditionalAwardInformation.pdf (128 KB)
Public Opening Documents
  • Opening_Sheet_Signed.pdf (514 KB)