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Public Higher Education Bulletin

University of Illinois System
SoleSource #9DGS2008

Announcement of a Sole Source Purchase

Change Order
Published Monday August 8, 2022
Vendor: EBSCO Industries, Inc. d/b/a EBSCO Information Services
Change Order Amount: $0
The University's award of this contract has been assigned from EBSCO Industries, Inc. to EBSCO Information Services, LLC.

The Chief Procurement Officer for this procurement is now John Donato.
The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Monday November 25, 2019

EBSCO Industries, Inc. d/b/a EBSCO Information ServicesIpswich, MA

  • Amount: An estimated $1,693,687
  • Terms: An estimated start date of 12/1/2019 through 6/30/2023, 43 months
  • Renewals: 2 one-year
  • Potential Future Renewals: $1,100,000

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been modified
Published Monday November 25, 2019
Please find attached the sole source hearing recommendation from the CPO
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Monday, November 4, 2019
The University awarded a contract for OpenAthens Authentication Services to EBSCO Industries, Inc. d/b/a EBSCO Information Services, Ipswich, MA, for an estimated $1,693,687.
The Consortia of Academic and Research Libraries (CARLI) at the University of Illinois has a need to purchase OpenAthens, an authentication service which integrates with Alma (CARLI's new cloud-hosted library management system). Using OpenAthens, library users can authenticate their status and gain access to Alma's resources either by using a computer whose Internet Protocol (IP) address shows that it is located onsite at a subscribing institution, or by logging in with a user name and password. CARLI's Member Institutions who do not have OpenAthens as their authentication system would not have access to CARLI?s e-resources through Alma/Primo VE
CARLI and the University, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is EBSCO Industries, Inc. d/b/a EBSCO Information Services. CARLI and the University has provided a detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.
Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the University?s need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance. See sole source justification attached for additional information.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Daniel Szajna
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

November 20, 2019
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
November 15, 2019
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 9DGS2008.pdf (179 KB)
Public Hearing Documents
  • 9DGS2008HearingDetermination.pdf (57 KB)
  • 9DGS2008Pt2.pdf (27 KB)
Other Public Documents
  • OpenAthensConfirmationofAuthority.pdf (84 KB)