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Public Higher Education Bulletin

University of Illinois System
SoleSource #9DGS2013

Announcement of a Sole Source Purchase

Change Order
Published Thursday March 23, 2023
Vendor: Ellucian Company L.P.
Change Order Amount: $145,700
The sole source published under 9DGS2013 is for the baseline maintenance/support for the University's Banner ERP System. During the term of this award University seeks to upgrade from Banner 8 to Banner 9. This upgrade requires project management and consulting services from Ellucian to successfully upgrade the University's ERP. The ERP serves as the University's "system of record" and the need for project management/consulting services from Ellucian for a successful upgrade is in line with the same justification outlined in the University's original sole source justification.

The Chief Procurement Officer for this procurement is now John Donato.
The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Thursday March 26, 2020

Ellucian Company L.P.Reston, VA

  • Amount: An estimated $5,888,214
  • Terms: An estimated start date of 7/1/2020 through 6/30/2025, 60 months
  • Renewals: None

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Monday March 16, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Tuesday, March 3, 2020
The University awarded a contract for Maintenance for Banner Baseline ERP Software to Ellucian Company L.P., Reston, VA, for an estimated $5,888,214.
The purchase is for Banner Baseline ERP software maintenance which includes Banner Student, Banner Student Self-Service, Banner Faculty Self-Service, Banner Financial Aid, Banner Financial Aid Self-Service, Financial Aid for FM Need Analysis, Banner Finance, Banner Finance Self-Service, Banner Human Resources, Banner Employee Self-Service, EDISmart, Banner Workflow, Banner Integration for eLearning, Banner integration for eProcurement, Banner Integration Technologies, Banner Document Management Suite, ApplicationXtender Desktop, ApplicationXtender Test Bundle, ApplicationXtender Web Services, QuickScan Pro for ApplicationXtender, ApplicationXtender Web Access.NET, Banner Document Management Suite Int Comp and Evisions IntelleCheck.

The University has a need to purchase maintenance for Banner Baseline ERP software. This is needed because Ellucian is the only authorized vendor to provide maintenance and support services for its Banner products. The end result of this will be continued maintenance and updates related to federally mandated releases for financial aid and state/federal tax upgrades.

The University, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Ellucian Company L.P. The University has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the University's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance. Ellucian is the only authorized vendor to provide maintenance and support services for its Banner products.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Daniel Szajna
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

March 18, 2020
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
March 13, 2020
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 9DGS2013.pdf (1 MB)
Sole Source Justification Part 2
  • 9DGS2013-Part2.pdf (27 KB)
Other Public Documents
  • 9DGS2013ChangeOrder.pdf (354 KB)