University of Illinois System
Announcement of a Sole Source Purchase
Renewal entered into with:Vendor: Ex Libris USA, Inc.
Amount: An estimated $100,000
Renewal: 1st of 2, 7/1/2023 through 6/30/2024
Pricing Changes:
None
Service/Product Changes:
None
Sole Source Status:
The conditions that existed at the time of the original sole source purchase still exist today for this renewal.
Potential Future Renewals:
$150,000
Comments: Original estimates included implementation and licensing fees for a larger volume of CARLI members than have signed up, so this renewal and the potential future renewal amounts are lower than originally anticipated.
The Chief Procurement Officer for this procurement is now John Donato.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Ex Libris USA, Inc.Des Plaines, IL
- Amount: An estimated $2,550,000
- Terms: An estimated start date of 5/1/2020 through 6/30/2023, 38 months
- Renewals: 2 twelve-month
-
Potential Future Renewals:
$2,050,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Thursday, April 2, 2020
The University awarded a contract for Course resource list solution for Alma - Leganto to Ex Libris USA, Inc., Des Plaines, IL, for an estimated $2,550,000.
Alma, provides the software infrastructure for the library management and sharing service that the Consortia of Academic and Research Libraries in Illinois (CARLI) calls I-Share. I-Share is currently used by 91 research and higher education institutions in Illinois including the three Universities of Illinois.
Academic institutions often use their LMS to disseminate course reading lists and the resources associated with them. The main purpose of a dedicated reading-list solution is to enable institutional stakeholders to create, maintain, and use reading lists. Leganto, the Ex Libris resource list management system, makes it possible to create, access, and manage course resource lists. Instructors can build, maintain, and share resource lists that include all material types, librarians can provide resources more efficiently and scale up to support more courses, and students can access all course materials in one place and from any device.
The University, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Ex Libris USA, Inc. The University has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.
Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the University's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance. Leganto is the only known service that is authorized by Ex Libris to be added on to Alma to provide the required functionality as further described in the Sole Source Justification Form attached to this notice.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Daniel Szajna
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
Chief Procurement Officer - Caleb Adams
State Purchasing Officer - Catherine Bradbury
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.
