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Public Higher Education Bulletin

University of Illinois System
SoleSource #9DGS2019

Announcement of a Sole Source Purchase

Renewal Info
Published Thursday January 5, 2023
Renewal entered into with:
Vendor: Ex Libris USA, Inc.
Amount: An estimated $100,000
Renewal: 1st of 2, 7/1/2023 through 6/30/2024
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
The conditions that existed at the time of the original sole source purchase still exist today for this renewal.
Potential Future Renewals: $150,000
Comments: Original estimates included implementation and licensing fees for a larger volume of CARLI members than have signed up, so this renewal and the potential future renewal amounts are lower than originally anticipated.
The Chief Procurement Officer for this procurement is now John Donato.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Wednesday April 22, 2020

Ex Libris USA, Inc.Des Plaines, IL

  • Amount: An estimated $2,550,000
  • Terms: An estimated start date of 5/1/2020 through 6/30/2023, 38 months
  • Renewals: 2 twelve-month
  • Potential Future Renewals: $2,050,000

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Tuesday April 21, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Thursday, April 2, 2020
The University awarded a contract for Course resource list solution for Alma - Leganto to Ex Libris USA, Inc., Des Plaines, IL, for an estimated $2,550,000.
Alma, provides the software infrastructure for the library management and sharing service that the Consortia of Academic and Research Libraries in Illinois (CARLI) calls I-Share. I-Share is currently used by 91 research and higher education institutions in Illinois including the three Universities of Illinois.

Academic institutions often use their LMS to disseminate course reading lists and the resources associated with them. The main purpose of a dedicated reading-list solution is to enable institutional stakeholders to create, maintain, and use reading lists. Leganto, the Ex Libris resource list management system, makes it possible to create, access, and manage course resource lists. Instructors can build, maintain, and share resource lists that include all material types, librarians can provide resources more efficiently and scale up to support more courses, and students can access all course materials in one place and from any device.

The University, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Ex Libris USA, Inc. The University has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the University's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance. Leganto is the only known service that is authorized by Ex Libris to be added on to Alma to provide the required functionality as further described in the Sole Source Justification Form attached to this notice.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Daniel Szajna
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
Chief Procurement Officer - Caleb Adams
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

April 22, 2020
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
April 17, 2020
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 9DGS2019.pdf (845 KB)
Sole Source Justification Part 2
  • 9DGS2019Pt2.pdf (30 KB)