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Public Higher Education Bulletin

University of Illinois System
RFP #9DGS2202

Request for Proposal: IT Hardware and Software Sheltered Market RFP

Award Info Published Tuesday February 1, 2022

PIER Group LLCJasper, IN

  • Amount: An estimated $34,000,000
  • BEP [100% / $0]
Amount estimated, not a guarantee of spend
  • Terms: An estimated start date of 3/18/2022 through 6/30/2026
  • Renewals: 1 four-year
  • Potential Future Renewals: $30,000,000

Unsuccessful respondents (1)



2 total

1 successful respondent

1 unsuccessful respondent

2 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Daniel Szajna, (217) 333-2650

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Geno Marchizza

Pier Group Pricing Discount Evaluated at $18,103,840.16
Pace Systems Pricing Discount Evaluated at $18,031,470,84
Award estimated based off of historical spend and potential growth in spend under this award (approximately $7.5M per year). Award estimate is not a guarantee of spend under this award.

This award is subject to the approval of The Board of Trustees of the University of Illinois.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Friday September 3, 2021
Amendment 1 is being published to 1) update the solicitation due date and time, 2) provide modifications to the solicitation document, and 3) provide responses to questions posed by potential respondents. Amendment 1 should be signed and returned with your technical proposal showing acknowledgement of the changes stated in the amendment.
First published Monday, August 16, 2021
Sealed proposals will be accepted below until 2:00 PM, Thursday October 7, 2021:
At the following address:
System Purchasing and Support Services
Electronic Bidding ONLY
Hard-Copy Proposals will not be accepted
Champaign, IL 00000
via Electronic Bidding
This is a Sheltered Market Solicitation to Minority, Women and Persons with Disabilities-Owned companies certified under the Business Enterprise Program (BEP) for Minorities, Women and Persons with Disabilities Act (30 ILCS 575). Proposals will only be accepted/considered from certified BEP participants. For information on the BEP certification process and to begin the certification process please visit:
Please see the request for proposal for additional information.
The University of Illinois System ("University") seeks proposals from IT hardware and software resellers. The University's intent is to award one respondent for the category of IT Hardware and one respondent for the category of IT Software. A single respondent may be considered for an award for both categories, resulting in a single award.
The following files are attached to this notice:
  • 9DGS2202ITHardwareSoftwareRFP.docx: is the University's request for proposal (RFP) which outlines the University's requirements and how to submit a proposal.
  • 9DGS2202ITHardwareSoftwarePricing.xlsx: is for pricing proposal submission.
  • SampleUniversityofIllinoisContract.pdf: See Section 8 of the RFP document for more details.
  • EBiddingVendorInstructions.pdf: Instructions on how to submit an eBid through the Bulletin
  • UPDATED9DGS2202ITHardwareSoftwarePricing.XLSX: Updated pricing spreadsheet that replaces the original pricing spreadsheet.
As described in Section 1.5 of the RFP, a pre-submission teleconference will be held Tuesday August 24, 2021 at 2:00 PM Central Time. Although it is not mandatory to attend, potential respondents are strongly recommended to attend. Please have a copy of the RFP available on the call. The University will review the RFP and highlight statutory requirements for submitting a proposal which can be evaluated. See the RFP for call-in information.
As described in the solicitation, Section 1.4, questions must be received no later than September 10, 2021, at 5:00 PM Central Time. Questions received prior to August 20, 2021 at 5:00 PM Central Time will be responded to on the pre-submission teleconference. All questions should be submitted to Daniel Szajna via e-mail (e-mail provided in the RFP).

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Daniel Szajna
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
Chief Procurement Officer - John Donato
State Purchasing Officer - Geno Marchizza
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 100 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • 9DGS2022Amendment1.docx (54 KB)
  • 9DGS2202ITHardwareSoftwarePricing.XLSX (69 KB)
  • 9DGS2202ITHardwareSoftwareRFP.docx (143 KB)
  • SampleUniversityofIllinoisContract.pdf (332 KB)
  • UPDATED9DGS2202ITHardwareSoftwarePricing.XLSX (32 KB)
Other Public Documents
  • EBiddingVendorInstructions.pdf (315 KB)
Public Opening Documents
  • 9DGS2202OpeningSheet.pdf (384 KB)