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Public Higher Education Bulletin

University of Illinois System
RFP #9JWS2205

Request for Proposal: Centralized Publishing Database

Award Info Published Tuesday August 2, 2022

Virtusales LLCNew York, NY

  • Amount: An estimated $500,000
  • Terms: An estimated start date of 9/1/2022 through 8/31/2027
  • Renewals: 1 five-year
  • Potential Future Renewals: $400,680

Unsuccessful respondents (0)



1 total

1 successful respondent

0 unsuccessful respondents

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Jay Simpson, (217) 265-0434

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Geno Marchizza

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Thursday April 7, 2022
Addendum 2 is published to provide answers to final questions received by the April 6th deadline.
This notice has been modified
Published Monday March 28, 2022
Addendum 1 is published to provide the question and answer session from the pre-proposal conference.
First published Monday, March 21, 2022
Sealed proposals will be accepted below until 2:00 PM, Tuesday April 26, 2022:
At the following address:
System Purchasing and Support Services
Electronic Bidding ONLY
Hard-Copy Proposals will not be accepted
Champaign, IL 00000
via Electronic Bidding
Provide and host an up-to-date web-based platform or system that enables the University of Illinois Press (UIP) to (1) manage the publishing workflow, contacts, internal communications, and metadata for books and journals (2) maintain security and regular backups of proprietary data and (3) provide data migration support, training, and technical support. The system or service must be fault-tolerant, provide nearly 24x7x365 uptime, and provide for data and transactional integrity.

A pre-submission tele-conference will be held March 25, 2022, from 10:00 AM to 11:00 AM. Please see Section 1.5 of the solicitation document for additional information.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jay Simpson
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 265-0434
Chief Procurement Officer - John Donato
State Purchasing Officer - Geno Marchizza
Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 22 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 9JWS2205.docx (237 KB)
  • 9JWS2205Addendum1.docx (54 KB)
  • 9JWS2205Addendum2.docx (52 KB)
  • 9JWS2205BTAA-ThirdParty-Questionnaire.xlsx (36 KB)
  • 9JWS2205UtilizationPlan.pdf (2 MB)
  • E-BiddingVendorInstructions.docx (678 KB)
Public Opening Documents
  • 9JWS2205OpeningSheet.pdf (372 KB)