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Public Higher Education Bulletin

University of Illinois System
RFP #9JWS2209

Request for Proposal: Student Loan Billing

Award Info Published Tuesday August 23, 2022

Educational Computer Systems Inc.Moon Township, PA

  • Amount: An estimated $500,000
  • Terms: An estimated start date of 9/23/2022 through 6/30/2027
  • Renewals: 1 five-year
  • Potential Future Renewals: $600,000
  • Target Office Products (subcontractor)
    BEP [2% / $0]

Unsuccessful respondents (1)



2 total

1 successful respondent

1 unsuccessful respondent

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Jay Simpson, (217) 265-0434

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Geno Marchizza

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Thursday July 7, 2022
Addendum 3 is issued to extend the due date to July 12, 2022 at 9:00AM local time.
This notice has been modified
Published Thursday June 16, 2022
Addendum 2 is issued to provide answers to questions received. This addendum does not change the due date for when proposals are due.
This notice has been modified
Published Friday June 10, 2022
Addendum 1 is issued to provide the question and answer session from the June 9th, 2022 pre-proposal conference. This addendum does not change the due date for when proposals are due.
First published Thursday, June 2, 2022
Sealed proposals will be accepted below until 9:00 AM, Tuesday July 12, 2022:
At the following address:
System Purchasing and Support Services
Electronic Bidding ONLY
Hard-Copy Proposals will not be accepted
Champaign, IL 00000
via Electronic Bidding
The University of Illinois is seeking proposals from qualified firms to provide integrated billing, collection, and accounting services.

A pre-submission tele-conference will be held June 9, 2022, from 1:00 PM to 2:00 PM. Please see Section 1.5 of the solicitation document for additional information.

Proposals are to be submitted through eBidding only. You must have an Illinois Procurement Gateway (IPG) number in order to submit a response. Vendors are encouraged to begin that process now. Please see Section 1.6.2 of the RFP document and the attachment E-BiddingVendorInstructions.docx attached to this notice.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jay Simpson
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 265-0434
Chief Procurement Officer - John Donato
State Purchasing Officer - Geno Marchizza
Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 2 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 9JWS2209.docx (296 KB)
  • 9JWS2209Addendum1.docx (53 KB)
  • 9JWS2209Addendum2.docx (52 KB)
  • 9JWS2209Addendum3.docx (50 KB)
Other Public Documents
  • E-BiddingVendorInstructions.docx (678 KB)
Public Opening Documents
  • 9JWS2209OpeningSheetsigned.pdf (1 MB)