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Public Higher Education Bulletin

University of Illinois System
SoleSource #9SLE2006

Announcement of a Sole Source Purchase

Renewal Info
Published Friday May 1, 2020
Renewal entered into with:
Vendor: Image Trend, Inc.
Amount: An estimated $67,000
Renewal: 1st of 2, 9/10/2020 through 9/9/2021
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
The University has verified that the justification originally provided for this sole source purchase is still applicable and accurate.
Potential Future Renewals: $65,000
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday August 23, 2019
Awarded to:
Vendor: Image Trend, Inc., Lakeville, MN
Amount: An estimated $65,000
An estimated start date of 9/10/2019 through 9/9/2020, 12 months
2 one-year
Potential Future Renewals: $130,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday August 19, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Monday, August 5, 2019
The University awarded a contract for Software Support and Hosting to Image Trend, Inc., Lakeville, MN, for an estimated $65,000.
The University of Illinois System has a need for Software Support and Premium Hosting for the HireTouch Applicant Tracking System which is a proprietary product of Image Trend, Inc. and is managed through the University Department of Administrative Information Technology Services (AITS). The need for this program has grown since first awarded under a competitive Request for Proposal 1NRC807. Since that time the University has built a significant amount of processes in HireTouch and has added a number of enhancements to modify the product for the University's needs. The end result of the University hosting this software has allowed AITS to customize HireTouch for each campus (UIUC, UIC, UIS, and System Offices) to meet their needs.
The University, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. The vendor is Image Trend, Inc. The University has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.
Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the University's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show that the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing Information is described below:
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance. Hire Touch Applicant Tracing System is a proprietary product of Image Trend, Inc.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Sherri Eddings
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-3840
FAX: (217) 239-6760
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

August 21, 2019
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
August 16, 2019
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 9SLE2006.pdf (385 KB)
Sole Source Justification Part 2
  • 9SLE2006Pt2.pdf (31 KB)
Other Public Documents
  • SSJ9SLE2006-Question2HostingandSupport.pdf (105 KB)