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Public Higher Education Bulletin

 
University of Illinois System
SoleSource #SciQuestEProcurement2015
Announcement of a Sole Source Purchase
Renewal Info
Published Monday December 3, 2018
Renewal entered into with:
Vendor: SciQuest, Inc.
Amount: $533,958.78
Renewal: 3 of 3, 12/24/2018 through 12/23/2019
Pricing Changes: 
The amount of this renewal incorporates the 2% increase allowed under the original sole source awarded in December of 2014.
Service/Product Changes: 
Premium Support Services have been included in this renewal under the same terms identified in the original sole source.
Sole Source Status: 
The E-Procurement platform provides the University with a unique and efficient business to business (B2B) procurement system. The system is necessary to ensure the University is able to continue to maintain B2B operations.
Potential Future Renewals: None
Comments: SciQuest, Inc. has adopted the doing business as name Jaggaer
The State Purchasing Officer for this procurement is now Ashley Stewart.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday October 26, 2016
Renewal entered into with:
Vendor: SciQuest, Inc.
Amount: An estimated $1,036,714
Renewal: 2nd of 3, 12/24/2016 through 12/23/2018
Pricing Changes: 
2% increase each year
Service/Product Changes: 
Added 2 upgrades-AP Director and Unlimited Supplier.
Sole Source Status: 
The E-Procurement platform provides the University with a unique and efficient business to business (B2B) procurement system. The system is necessary to ensure the University is able to continue to maintain B2B operations.
Potential Future Renewals: $523,489
Comments: A two year renewal (instead of one year)was negotiated in order to get a 2% increase with added upgrades.
The buyer for this procurement is now Ashley Baldwin, (217) 333-5517.
The State Purchasing Officer for this procurement is now Aaron M. Finder.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday December 4, 2014
Awarded to:
Vendor: SciQuest, Inc., Morrisville, NC
Amount: An estimated $1,006,327
Terms:
An estimated start date of 12/24/2014 through 12/24/2016, 24 months
Renewals:
3 one-year
Potential Future Renewals: $1,570,679
Comments:
The amounts listed are estimated based off of historical spend.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Wednesday November 19, 2014
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Friday, October 31, 2014
The University awarded a contract for Electronic Procurement Platform (SciQuest) to SciQuest, Inc., Morrisville, NC, for an estimated $1,006,327.
The Electronic Procurement (E-Procurement) platform provides the University with a unique and efficient business to business (B2B) procurement system. The platform also allows for electronic invoicing and contract management for the University of Illinois' Hospital. The platform assists with reducing the University's overall soft costs through the processing efficiencies gained in requisition processing, PO distribution, invoicing, etc. The platform is necessary to ensure the University is able to continue to maintain B2B operations.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Daniel Szajna
Strategic Procurement
202 Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Date:
November 19, 2014
Time:
2:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio teleconference. Email or call the Hearing Contact for details.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
November 14, 2014
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • SciQuestEProcurement2015Part1.pdf (348 KB)
Sole Source Justification Part 2
  • SciQuestEProcurement2015.pdf (46 KB)