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Public Higher Education Bulletin

 
University of Illinois at Chicago
SoleSource #1011JJW

Announcement of a Sole Source Purchase

The hearing has been cancelled
Published Tuesday May 4, 2021
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, April 20, 2021
The University intends to award a contract for GE PACS Software Support and Maintenance to GE Healthcare, South Burlington, VT, for an estimated $2,751,991.
The University has a need to purchase the Centricity Picture Archiving and Communication System (PACS) Software licensing, Support and maintenance. This PACS system is needed to acquire and store radiological and cardiac diagnostic images. The end result will be that physicians throughout the enterprise, primarily Radiology and Cardiology, but also Emergency Department and many others, can view images generated via x-ray, MRI, CT, ultrasound and the like. The volume of users who depend on this system for image retrieval during the care delivery process is several thousand.

Over the past year UI Health experienced 0 unscheduled downtimes that could have impacted patient care and the immediate delivery of radiological images. Information Services tracks system downtimes and requires remediation should they occur. The PACS system is an FDA regulated system, so system uptime is a key indicator of system health. Hospital IT technicians and the GE technicians routinely perform system health checks of the software system. In addition GE provides remote monitoring tools that assist with trouble-shooting.

GE PACS is utilized across the UI Health continuum of care. This application is heavily interfaced with all imaging capture modalities such as CT and MRI scanners, diagnostic radiology modalities, Cardiology/Obstetrical Ultrasounds, remote image capture devices, as well as Nuclear Medicine modalities. Greater than 70 GE workstations are housed across the organization allowing physicians to view diagnostic quality images during the patient care processes. GE offers functionality that monitors the health of these workstations easing the analysts monitoring and maintenance workload. GE provides major and minor software releases and updates are provided as a part of this agreement which allows us to stay current with new industry standard functionality. GE also provides guaranteed integration services ensuring connectivity and DICOM integration with imaging capture modality devices. GE provides system integrity checks to ensure alliance with FDA regulations. Images are also accessible via the Electronic Health Records (EHR) through integration that embeds a link within the clinical note.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is (vendor name). The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the universitys need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jeffrey Walsh
University of Illinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 355-3568
FAX: (312) 996-3135
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
May 5, 2021
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
April 30, 2021
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 1011JJWGEPACS.pdf (772 KB)
Sole Source Justification Part 2
  • 1011JJWPt2.pdf (118 KB)