University of Illinois at Chicago
Announcement of a Sole Source Purchase
The University (Library) and vendor negotiated the services below the $ 20,000 threshold. Consequently, the sole source was cancelled.
The State Purchasing Officer for this procurement is now Shirley Webb.
First published Tuesday, June 12, 2012
The University intends to award a contract for conservation and preservation services to Graphic Conservation Company, Chicago, IL, for an estimated $28,850.
This purchase is for conservation and preservation of various books, journals, artwork, and other paper artifacts that will be used in a scheduled symposium and exhibit entitled "Slavery and Its Aftermath in the Atlantic World."
This purchase is only economically available from a single source because the
project cannot be split between vendors. The Library only recently received the needed funding specifically designated for the symposium and exhibit. Nationwide, Library Specialty Conservationists are few in number and are even more scarce in the state and immediate UIC area. Typically these vendors require up to a year of lead time to properly preserve materials. This request is far more urgent and even with an uncomfortably short time timeline this vendor has agreed and is able to commit to this project at fair market value in approximately four months and without additional cost to the University. Additionally, the vendor is also well within the Library Administration's proximity comfort zone.
For additional information, contact:
A public hearing will be held at which interested parties may testify for or against
the sole source determination as described in this notice. The purpose of the hearing
is to receive information from the public in a reasonable manner. Formal rules of
evidence will not apply.
The hearing panel will produce minutes of the hearing and may record it in order
to aid in the production of the minutes. Interested parties wishing to comment
for or against the determination may do so in writing or in person. If you wish
to testify, prior registration is requested to ensure adequate time is allowed for all parties.
June 27, 2012
401 S. Spring Street
If you wish to testify in person, a university location may be made available upon request. Please contact the Hearing Contact listed below.
James R. Thompson Center
100 West Randolph
Date, time, and location are
subject to change. It is the responsibility of potential
participants to confirm these details prior to attendance.
June 26, 2012
Written comments may be submitted in lieu of or in addition to oral testimony.
All such comments shall be considered public record and open to review by the
Written comments must be received no later than
June 26, 2012.
Any party who wishes to testify must register in advance to guarantee an opportunity
to testify. Individuals who have not registered in advance may be heard, time
permitting, at the discretion of the Hearing Officer. An individual will be
heard only once on a particular item.
Proceedings from the meeting will be available for download following the hearing date.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.