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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #256JCM
Announcement of a Sole Source Purchase
Award InfoPublished Tuesday August 20, 2013
Awarded to:
Vendor: Getinge USA, Inc., Rochester, NY
Amount: An estimated $63,333
An estimated start date of 7/1/2013 through 6/30/2014, 12 months
Based upon the hearing results the term of the award will end on June 30, 2014.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday August 5, 2013
Based upon the Hearing results, the term ends June 30, 2014.
The hearing has been modified
Published Friday August 2, 2013
Hearing documents and the CPO's determination are attached. The sole source procurement is approved with a shortened term to expire on June 30, 2014 and the additional condition that future services and supplies be competitively solicited.
First published Tuesday, June 4, 2013
The University awarded a contract for Continual sterilization preventative maintenance to Getinge USA, Inc., Rochester, NY, for an estimated $63,333.
Getinge is the original manufacturer of the equipment. Since the sterilizing units are the vendor's equipment, they are familiar with the mechanics, engineering, and software of the original product. The vendor is readily able to obtain proprietary parts to support the equipment including software updates.

The bulk sterilizers are custom models specifically designed to accommodate the large capacities of the BRL's laboratory equipment, instruments, utensils, animal cages, and feed/bedding materials. Microprocessor controls sequence the processes and monitor all cycle phases, providing audible and visual notification of any operating parameter deviation during each process. Getinge Water Systems Steam Generators provide an independent source of steam for the facility's applications for the boiler additives and include water pretreatment to create clean steam without additives that could damage plastic equipment. The digital equipment panel is custom mounted and process configured to offer optimal flexibility for all BRL species and cage specifications
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

June 19, 2013
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 14, 2013
Register with:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 256JCM.pdf (176 KB)
Public Hearing Documents
  • 256JCMhearingdocs.pdf (1 MB)
  • 256JCMpart2.pdf (29 KB)