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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #271JCM
Announcement of a Sole Source Purchase
Renewal Info
Published Thursday June 26, 2014
Renewal entered into with:
Vendor: Kilbourn Consulting LLC
Amount: An estimated $15,000
Renewal: 1st of 1, 7/9/2014 through 6/8/2015
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Yes, remains a sole source.
Potential Future Renewals: None
The State Purchasing Officer for this procurement is now Aaron M. Finder.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday July 19, 2013
Awarded to:
Vendor: Kilbourn Consulting LLC, Chicago, IL
Amount: An estimated $15,000
An estimated start date of 7/10/2013 through 7/9/2014, 12 months
1 twelve-month
Potential Future Renewals: $15,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday July 1, 2013
The hearing was cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, June 18, 2013
The University awarded a contract for continual services from IT consultant grant to Kilbourn Consulting LLC, Chicago, IL, for an estimated $15,000.
Second phase of IT grant project to build a metadata database which is independent of our server yet compatible with our server to lookup and index data across our server repository files. This is the 3rd year of a 5 year grant. Project READI ((Reading for Understanding Across Grades 6 through 12: Evidence-Based Argumentation for Disciplinary Learning.)

Continual use of Kilbourn Consulting is economically feasible since Kilbourn designed the project server and uniquely qualified to build the database.To hire another source who is not familiar with the scope and goals of our project or the server work that has been done would be putting us backwards in our progress. We are at a critical point in our work and really need the continuity of someone with knowledge of our project, server design, functionality, and metadata database needs.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

July 3, 2013
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 28, 2013
Register with:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 271JCM.pdf (737 KB)
Sole Source Justification Part 2
  • 271JCMpart2.pdf (227 KB)