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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #274JCM
Announcement of a Sole Source Purchase
Award InfoPublished Wednesday November 27, 2013
Awarded to:
Vendor: OSF Saint Francis Medical Center, Peoria, IL
Amount: An estimated $85,000
An estimated start date of 8/15/2013 through 8/14/2014, 12 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Friday August 2, 2013
The hearing was cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Thursday, July 11, 2013
The University awarded a contract for NIH grant related study of patient's Research to OSF Saint Francis Medical Center, Peoria, IL, for an estimated $85,000.
Continual NIH grant related study of patient's Research Coordination Services by OSF Saint Francis Medical Center. The University's Dept of Medicine is primarily housed in the OSF Saint Francis Medical Center, a part of the OSF Healthcare System. The Department must comply with regulations and policies of our partner hospital in the conduction of all patient-related operations. OSF Research Investigation Dept is the internal research service available to OSF Medical Center. Having OSF Research Investigation Dept handle sensitive patient medical files of our subjects is not objectionable to OSF Medical Center because this arrangement facilitates the highest level of compliance with internal regulations and poses less implied liability risk than using an outside vendor. Also, the OSF Healthcare System is the only local medical organization in the area utilizing the EPIC Electronic Medical Record system. The level of proficiency with the EPIC system that research coordinators within the OSF Clinical Investigation Department possess enables more efficient gathering of data and will allow the Department to adhere to the NIH approved timeframe of the study.
The University has determined that this purchase is only economically available from this source because the certain aspects of the Medtable Electronic Medical Record (EMR) study require the handling of confidential patient information and the use of the electronic medical record utilized by our hospital partner OSF Saint Francis Medical Center. The OSF Clinical Investigation Dept (vendor) is on-site and internal to OSF Medical Center. This logistical set-up allows for a more efficient & effective execution of the study.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

July 31, 2013
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 26, 2013
Register with:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 274JCM.pdf (949 KB)
Sole Source Justification Part 2
  • 274JCMpart2.pdf (27 KB)