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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #298JCM
Announcement of a Sole Source Purchase
Award Info Published Friday May 2, 2014
Awarded to:
Vendor: OSF Healthcare System, Peoria, IL
Amount: An estimated $195,000
An estimated start date of 10/25/2013 through 10/24/2016, 36 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday October 21, 2013
The hearing was cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Monday, September 30, 2013
The University awarded a contract for OSF Research Coordinator to OSF Healthcare System, Peoria, IL, for an estimated $195,000.
The Office of Saint Francis (OSF) Research Investigation Department is the only research service available that is internal to OSF Medical Center. The Department is governed by OSF Saint Francis regulations and having the Department handle sensitive patient medical files of our subjects is not objectionable to OSF Medical Center.

The OSF research coordinators will ensure compliance of HIPAA. The Neonatal Intensive Care Unit that research studies will be used at is located at OSF. The patients and the patient data are available at OSF
The University has determined that this purchase is only economically available from this source because the aspects of the various studies require the handling of confidential patient informationn according to HIPAA. The OSF Clinical Investigation Department (vendor) is on-site and internal to OSF Medical Center. This logistical setup reduces the risk of HIPAA violations and allows the PI to more closely monitor study data collection progress and protocol compliance

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

October 16, 2013
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
October 11, 2013
Register with:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 298JCM.pdf (173 KB)
Sole Source Justification Part 2
  • 298JCMSSJPart2.pdf (39 KB)