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Public Higher Education Bulletin

 
University of Illinois at Chicago
SoleSource #306RER

Announcement of a Sole Source Purchase

Renewal Info
Published Thursday May 28, 2020
Renewal entered into with:
Vendor: Cerner Corporation
Amount: An estimated $884,118.29
Renewal: 5th of 5, 7/1/2020 through 6/30/2021
Pricing Changes: 
None.
Service/Product Changes: 
None.
Sole Source Status: 
This procurement remains a sole source.
Potential Future Renewals: None
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday April 9, 2019
Renewal entered into with:
Vendor: Cerner Corporation
Amount: An estimated $3,534,508
Renewal: 4 of 5, 7/1/2019 through 6/30/2020
Pricing Changes: 
None
Service/Product Changes: 
Nonw
Sole Source Status: 
Cerner remains a critical sole source provider.
Potential Future Renewals: $4,996,476
Comments: The University has complied with Section 8(i) of the BEP Act.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday May 2, 2018
Renewal entered into with:
Vendor: Cerner Corporation
Amount: An estimated $3,534,508
Renewal: 3 of 5, 7/1/2018 through 6/30/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
This procurement remains a sole source.
Potential Future Renewals: $8,530,984
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday May 10, 2017
Renewal entered into with:
Vendor: Cerner Corporation
Amount: An estimated $3,534,508
Renewal: 2 of 5, 7/1/2017 through 6/30/2018
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
Cerner remains a critical sole source provider for the electronic medical record.
Potential Future Renewals: $12,065,492

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday March 29, 2016
Renewal entered into with:
Vendor: Cerner Corporation
Amount: An estimated $3,900,000
Renewal: 1st of 5, 7/1/2016 through 6/30/2017
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
Yes Cerner remains a viable and critical sole source provider.
Potential Future Renewals: $15,600,000
Comments: On a daily basis approximately over 3000 University clinicians and staff access the Cerner EHR opening nearly 80,000 charts daily to review patient information and document care that was provided in the hospital and clinics. Since 2011 we have deployed numerous new Cerner software modules as we continue to pursue the full automation of our healthcare delivery environment. The Cerner software modules deployed during this initial 5-year contract period includes: Surgery, Anesthesia, ICU, WomenÂ’s Health, Enterprise Scheduling, Patient portal, Bar-coding for medication administration, and Ambulatory practice management. Again, all of these modules are successfully being utilized within our clinical environment serving as a demonstration that the contracted software is functioning.

The performance of the Cerner Application Management Services (AMS) component is tracked on a regular basis. The contract includes various Service Level Agreements that Cerner AMS must meet with associated financial penalties for failure to meet targets. We have a quarterly meeting with the Cerner AMS management team to review progress towards achieving goals. To date AMS has not missed the contractual specified SLA obligation. However, we continue to push Cerner AMS to perform even better than the specified SLAs.
The buyer for this procurement is now John Meehan, (312) 413-5961.
The State Purchasing Officer for this procurement is now Aaron M. Finder.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Friday February 5, 2016
Vendor: Cerner Corporation
Change Order Amount: $0
This Change Order notice is to correct the renewal provision. Instead of one 5 year renewal the contract states there are 5 one year renewals. Each renewal value is estimated at $3.9 million for a total $19.5 million in possible contract renewals.

The change order value is $0 because there is not an increase in contract value.

The State Purchasing Officer for this procurement is now Aaron M. Finder.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday June 7, 2011
Awarded to:
Vendor: Cerner Corporation, Kansas City, MO
Amount: An estimated $25,147,488
Terms:
An estimated start date of 7/1/2011 through 6/30/2016, 60 months
Renewals:
1 five-year
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday May 23, 2011
First published Friday, April 29, 2011
The University awarded a contract for maintenance for Cerner Millennium EMR system to Cerner Corporation, Kansas City, MO, for an estimated $25,147,488.
The University of Illinois Medical Center currently utilizes an electronic medical record from Cerner Corporation, in place since 1997. The system is comprised of clinical documentation, registration, charge capture, radiology, emergency room services, surgical services, health information management, document imaging and electronic order entry and multiple other components. Cerner provides maintenance on any level of production problem 24x7. This request is to support an expiring maintenance contract with Cerner and enhance the in-depth level of coverage. Included in this purchase are software modules and enhancements required by HITECH and federal regulations integral to the strategic initiatives of the Medical Center for centralized automation and enhancing the medical record in accordance with regulatory requirements for meaningful use.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Ruth Rios
University of Illinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 996-7074
FAX: (312) 996-3135

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
May 16, 2011
Time:
11:00 AM
Location:
Purchasing Division
809 S. Marshfield Ave.
3rd Floor
Chicago, IL

Hearing Contact:
Kevin Fair
Phone:(312) 996-1925
Fax:(312) 996-3135
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
May 13, 2011
Register with:
Kevin Fair
Phone:(312) 996-1925
Fax:(312) 996-3135

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 306RER.pdf (320 KB)
Public Hearing Documents
  • 306RERHearing.pdf (634 KB)