To obtain documents, log on:
:
Not registered? Register me now
 

Public Higher Education Bulletin

 
University of Illinois at Chicago
SoleSource #332JCM
Announcement of a Sole Source Purchase
Renewal Info
Published Friday January 19, 2018
Renewal entered into with:
Vendor: Passport Health Communications Inc
Amount: An estimated $945,000
Renewal: 2nd of 2, 7/1/2018 through 6/30/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
Yes, this procurement remains a sole source.
Potential Future Renewals: None
The buyer for this procurement is now Janielle Graham, (312) 413-2816.
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 16, 2017
Renewal entered into with:
Vendor: Passport Health Communications Inc
Amount: An estimated $945,000
Renewal: 1st of 2, 7/1/2017 through 6/30/2018
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
Yes, this procurement remains a sole source.
Potential Future Renewals: $945,000
The buyer for this procurement is now Janielle Graham, (312) 413-2816.
The State Purchasing Officer for this procurement is now Shirley Webb.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Friday June 3, 2016
Vendor: Passport Health Communications Inc
Change Order Amount: $1,400,000

Experian Health acquired Passport Communication on 11/6/2013.

Additional $ 600,000 for the award period that ends on 6/30/2017. Therefore term cost increase from $ 1,635,000 to $ 2,235,000. Also renewal term cost will increase by $ 400,000 per renewal year. Therefore renewal costs will increase to $ 1,890,000
The State Purchasing Officer for this procurement is now Shirley Webb.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday June 13, 2014
Awarded to:
Vendor: Passport Health Communications Inc, Franklin, TN
Amount: An estimated $1,635,000
Terms:
An estimated start date of 7/1/2014 through 6/30/2017, 36 months
Renewals:
2 twelve-month
Potential Future Renewals: $1,090,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Thursday April 17, 2014
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Friday, March 28, 2014
The University awarded a contract for Hospital electronic billing, eligibility, claims to Passport Health Communications Inc, Franklin, TN, for an estimated $1,635,000.
Continual purchase of the software healthcare system from Passport Health Communication Inc. (recently acquired by Experian Inc.) that provides a solution for all electronic billing, eligibility, claims processing and posting transactions.The Passport Health software system has been modified over the years to meet the Hospital's workflow, automated cash posting and Ecare CMS interface.

The Passport Health system is fully integrated with existing hospital systems such as PAM (patient registration system) and McKesson (accounts receivable system for the entire hospital system). Due to the cost of switching to another system, potential service interruptions for the University and resources that would be required to modify any new systems to meet our operational needs, the decision was made not to consider other alternatives. This request is for continual support and maintenance of this existing system.

If this economically feasible purchase request is not approved, then changing the claims processing/billing system will be very costly and require careful planning , involvement and coordination among University stakeholders. There are no valid justifications for transitioning to an alternative system. If not approved, the System interruptions, cost of switching and modifying another system and staff retraining would be an economic burden.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Date:
April 16, 2014
Time:
2:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio teleconference. Email or call the Hearing Contact for details.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
April 11, 2014
Register with:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Sole Source Justification
  • 332JCM.pdf (428 KB)
Sole Source Justification Part 2
  • 332JCMpart2.pdf (295 KB)
Other Public Documents
  • 332JCMCO.PDF (156 KB)