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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #377JCM
Announcement of a Sole Source Purchase
Award Info Published Thursday July 31, 2014
Awarded to:
Vendor: Sun Nuclear Corporation, Melbourne, FL
Amount: An estimated $89,400
Terms:  One-time transaction
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday July 21, 2014
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Friday, June 27, 2014
The University awarded a contract for Sun Nuclear 4D Dosimetry System to Sun Nuclear Corporation, Melbourne, FL, for an estimated $89,400.
Purchase of a 4D measurement for Radiation Oncology treatment is required to assure that the correct dose is given to the patient. The Sun Nuclear's ArcCHECK® device with its associated software has the ability to discover actual delivery errors and help identify the souce of these errors. ArcCHECK® and its associated software also is able to show how these errors will affect the delivered dose of radiation within the patient. With this information, physicists can tie errors to the source, decide whether corrective action is needed and if so make the necessary adjustments to ensure each patient treatment can be delivered as prescribed.

The marketplace was assessed via networking and extensive research involvement and the Physics Group concluded that only the ArcCHECK® device and it's proprietary software have the 4D specifications that is essential for proper patient care.
The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

July 16, 2014
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 11, 2014
Register with:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 377JCMPart1.pdf (304 KB)
Sole Source Justification Part 2
  • 377JCMPart2.pdf (44 KB)