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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #420JMG
Announcement of a Sole Source Purchase
Award Info Published Monday June 19, 2017
Awarded to:
Vendor: Allen Systems Group (ASG), Naples, FL
Amount: An estimated $218,393
An estimated start date of 7/1/2017 through 6/30/2020, 36 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday June 6, 2017
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Wednesday, May 17, 2017
The University awarded a contract for software license and maintenance to Allen Systems Group (ASG), Naples, FL, for an estimated $218,393.
The University of Illinois Hospital (UIHealth) utilizes a 30+ year old patient accounting system that runs on an IBM mainframe computer. The strategic plan for UIHealth is to replace the current patient accounting system. An RFP, know as the 3i initiative, that will include the patient accounting system replacement is currently in development and expected to be released within the next few months. The system replacement project is projected to be a 2-3 year effort. After the implementation of a replacement patient accounting system the software provided by ASG will no longer be needed. UIHealth requests to continue the existing licensing and software support from ASG for a three year term, the minimum term allowed by the vendor, and to get through the system replacement process.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

June 7, 2017
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Jenessa Conner
Phone:(217) 299-3957
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 2, 2017
Register with:
Jenessa Conner
Phone:(217) 299-3957

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 420JMG.PDF (260 KB)
Sole Source Justification Part 2
  • 420JMGPart2.pdf (42 KB)