To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #430JMG
Announcement of a Sole Source Purchase
Change Order
Published Friday June 14, 2019
Vendor: Forte Systems
Change Order Amount: $103,000

Forte’s product OnCore has been in use as a stand-alone product at the University since 2012 to support research clinical trials. This change is related to now interfacing OnCore with our new Epic system (3i project) to allow clinical information on research subjects to flow freely between the Epic EHR and the OnCore clinical trials management system. There’s a one-time cost of the interface implementation and the annual licensing for this new interface. Therefore, this change order is for an increase of $103,000 covering interface implementation and annual licensing.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Monday February 4, 2019
Vendor: Forte Systems
Change Order Amount: $72,000

The current UIC infrastructure is not able to accommodate an upgrade to the latest version of the OnCore software that supports UICC clinical trials. The current version of the software is about to lose support. For those reasons, in addition to other issues including future support and upgrade considerations, UICC is moving their installation of the software from the UIC servers to the vendor hosted cloud environment and upgrading to the most recent version of the software. Utilizing the hosted environment increases the annual cost of the software by $18,000, as the cost of hosting and managing the software is shifted from UIC to the vendor.
The State Purchasing Officer for this procurement is now Ashley Stewart.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday October 27, 2017
Awarded to:
Vendor: Forte Systems, Walnut Creek, CA
Amount: An estimated $500,000
An estimated start date of 10/15/2017 through 10/14/2020, 36 months
2 one-year
Potential Future Renewals: $350,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Wednesday October 11, 2017
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, September 26, 2017
The University awarded a contract for comprehensive software product suite to Forte Systems, Walnut Creek, CA, for an estimated $500,000.
UI Cancer Center seeks a comprehensive software product suite for management of all institutional cancer clinical research referred to as a Clinical Research Management System (CRMS).
The system is needed because the Cancer Center will apply for a Cancer Center Support Grant (CCSG) from the National Cancer Institute in 2019 to become a National Cancer Institute designated cancer center. Institutional reporting is federally mandated for NCI grantees, and also required by clinical trial sponsoring organizations. the use of the software system allows for greater transparency in the cancer center because investigators, pharmacists, research coordinators, and administration will be able to consistently access necessary data.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
State Purchasing Officer - Margaret van Dijk

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

October 11, 2017
3:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Jenessa Conner
Phone:(217) 299-3957
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
October 6, 2017
Register with:
Jenessa Conner
Phone:(217) 299-3957

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 430JMGForteSystems.pdf (540 KB)
Sole Source Justification Part 2
  • 430JMGPart2.pdf (42 KB)
Other Public Documents
  • 430JMG-ForteChangeOrder.pdf (125 KB)
  • 430JMGSignedChangeOrder.pdf (81 KB)