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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #436JMG
Announcement of a Sole Source Purchase
Renewal Info
Published Tuesday April 10, 2018
Renewal entered into with:
Vendor: Sphinx International
Amount: An estimated $120,000
Renewal: 1 of 1, 8/1/2018 through 7/31/2019
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Yes, this procurement remains a sole source.
Potential Future Renewals: None
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday July 12, 2017
Awarded to:
Vendor: Sphinx International, Chicago, IL
Amount: An estimated $120,000
An estimated start date of 8/1/2017 through 7/31/2018, 12 months
1 twelve-month
Potential Future Renewals: $120,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday July 11, 2017
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Thursday, June 8, 2017
The University awarded a contract for provide food services via debit card access to Sphinx International, Chicago, IL, for an estimated $120,000.
Jive 'n Java leases space in the University Hospital to provide food service 7 days a week 24 hours a day. They are the exclusive on-site vendor. Jive 'n Java will only accept a Freedom Pay which is a cashless 'debit card' that will allow medical residents from Graduate Medical Education (GME) to purchase food service available from 7 PM - 6 AM 7 days a week. It is understood, that we are not obligated to exercise these renewals should there be changes in market conditions, that would make it financially unfeasible to do so.
The University has determined that this purchase is only economically available from this source because the items are required by an existing franchise agreement.

For additional information, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
State Purchasing Officer - Margaret van Dijk

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

June 28, 2017
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Jenessa Conner
Phone:(217) 299-3957
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 23, 2017
Register with:
Jenessa Conner
Phone:(217) 299-3957

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 436JMG.pdf (315 KB)
Sole Source Justification Part 2
  • 436JMGPart2.pdf (44 KB)